Job Information
New York Botanical Garden Associate Controller in Bronx, New York
NYBG J ob Description
Title Reports t o
Associate Controller
Controller
Position Summary :
In coordination with the Controller, and working closely with the Chief Financial
Officer (CFO), the Associate Controller overseas the Garden’s financial
operations, general ledger and controls. The Associate Controller plays an
important role in providing financial management for NYBG’s complex $100
million budget which benefits from diverse, revenues including gifts, grants,
contracts, government funding, endowment income and myriad earned income
streams.
Additionally, this position supports, through actions and conduct, NYBG’s Inclusion, Diversity, Equity and Accessibility initiatives and helps to build and maintain an inclusive organization culture throughout the institution.
Specific Duties & Responsibilities :
Supervise the staff responsible for the Garden’s financial service operations,
including, accounts payable, cash disbursements and general accounting.
Works closely with and supports payroll unit as well.
Monitor working capital accounts and forecast Garden’s cash flow position,
ensuring that sufficient funds are available to meet ongoing operational and
capital investment requirements.
Maintain banking relationships and oversee all bank reconciliations.
Responsible for general ledger maintenance and analysis – work closely with
Controller and the Budget team to prepare various financial analyses,
forecasts and reconciliations.
Lead month-end close and support Controller in managing deadlines and
deliverables associated with year-end financial closings and financial
statement preparation.
Support all departments in the recording and posting of financial
transactions, including both expense and revenues.
Responsible for the preparation and filing of monthly and quarterly sales tax.
Prepare and distribute Form 1099-NEC and Form 1098-T.
Serve as a back-up for the Controller.
Collaborate with other senior management staff on special projects as
required and support executive management in all areas of financial control
and decision-making.
As a member of the Garden’s ERP Steering Committee, provide support, input
and recommendations regarding the Garden’s financial software, currently
Unit 4. Work with Director of Financial Systems and IT department to
address issues and implement improvements in the Enterprise Resource
System (ERP), or other related system.
With the Controller, review and document accounting designs, policy and
workflows for efficiency and knowledge transfer.
Partner with the CFO and Controller on documentation and adherence with
financial risk management procedures and related compliance.
Other related duties, as needed.
Qualifications :
Related qualifications include a Bachelor’s degree with a major in Accounting and
CPA; five years supervisory level accounting experience within a non-profit
environment; Strong managerial and collaboration skills. Excellent interpersonal,
oral and written communication skills. Strong financial systems background with
experience in process redesign and quality improvement. Proficiency in managing
complex information systems. Excellent analytical, financial management and
reporting skills. Proficiency in Microsoft Office applications, especially Excel.
Physical Demands & Work Environment:
The Associate Controller will work with administrative staff in the Budget and
Finance office on a daily basis. This role requires extended time periods in front
of a computer; and working under low to moderate sounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Baseline Work Schedule:
The Associate Controller will be required to work Monday through Friday. The
Garden offers alternative work arrangement options whereby employees may
work remotely on some days upon receiving approval from their supervisors.
Benefits:
20 Vacation Days
13 Paid Holidays
12 Sick Days
Health and Dental Insurance Coverage
401K
Pension Plan
Salary is commensurate with experience within the range of $150,000-$180,000
Please include a cover letter with your application.
