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Admin Specialist and Degree/Enrollment Verifier - Registrar

POSITION DETAILS

Lehman College, of The City University of New York, ranks among the top five institutions in the nation for fostering social mobility. A four-year Hispanic-Serving Institution in the Bronx, Lehman offers bachelor’s, master’s, and advanced degrees and certificate programs in the Liberal Arts, sciences, and professions. The College’s community-driven mission and notable academic programs attract a diverse, international enrollment of over 15,000 students who take courses on its 37-acre, tree-lined campus and online degree programs. Many thousands more community members benefit yearly from its active cultural, educational, health, and economic outreach programs and services.

Reporting to the Senior Registrar, the Assistant Registrar will provide administrative support to the Senior Registrar and the Office of the Registrar including coordination of the daily operations of the office. This role will make certain allocated resources are encumbered according to the identified priorities. They will track all budget items to include invoice processing and reconciliation in the system. They will need to pay close attention to detail to organize, manage, and track Office of the Registrar emails, mail correspondence and maintain records for any action items and follow-ups. Coordinate Senior Registrar's travel authorizations and expense reports for conference travel including but not limited to hotel reservations, flights, conference registration and reimbursements. Review, process and affix the Senior Registrar signature to forms from the various certification and verification requests from current and alumni students. These are time sensitive forms which may impact their salaries, and their professional paths are requested throughout the academic year.

This role will review, carefully process, and affixed the Senior Registrar signature as well as respond to a variety of requests and inquiries from external parties, including but not limited to employers, background check agencies, and other institutions, that require the verification of enrollment status or degree information. This process will be carried out in strict adherence to the guidelines set forth by the Family Educational Rights and Privacy Act (FERPA), always ensuring the privacy and confidentiality of student records. The administrative specialist will be responsible for ensuring that all responses are accurate, timely, and compliant with federal regulations.

Liaise with the IT department to maintain all technology needs for the Office of the Registrar.

Liaise with the Building and Grounds staff to facilitate work order requests from office staff members.

Provide clear communication to staff on approaching deadlines on behalf of the Senior Registrar.

Respond to informational inquiries from faculty, student walk-ins, live chat, and from the Registrar’s Office email box daily.

Actively manage all Registrar related forms ie: tuition waivers, CUNYfirst, Coursedog, DegreeWorks and EAB forms from college constituents which require Registrar’s review and signature which will be forwarded to IT Department for processing.

Maintain department fiscal plans and budgets; assists in budget administration and invoice processing.

Be as a resource to students, faculty, and others who contact the Office of the Registrar for basic information, instructions, and materials related to our policies and procedures.

Supervise and train college assistants assigned to the unit.

Performs related duties as assigned by Senior Registrar

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

CUNY TITLE OVERVIEW

Provides administrative and program support to an administrative or academic department.

• Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.

• Works with appropriate offices related to personnel recruitment, expediting search activities

• Research coordinates and organizes materials for key events such as promotion and tenure reviews.

• Supervises and trains support staff and student workers.

• Manages budget and coordinates purchasing, accounting, and payroll.

• Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.

• Performs related duties as assigned.

Job Title Name: Administrative Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience. $56,447.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information).

CLOSING DATE

Resumes will be received until January 10th, 2025.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

29587

Location

Lehman College