Job Information
GKN Aerospace Executive Assistant in Bristol, United Kingdom
Fantastic challenges. Amazing opportunities.
GKN Aerospace is reimagining air travel: going further, faster and greener! Fuelled by great people whose expertise and creativity sets the standards in our industry, we’re inspired by the opportunities to innovate and break boundaries. We’re proud to play a part in protecting the world’s democracies. And we’re committed to putting sustainability at the centre of everything we do, opening up and protecting our planet. With over 16,000 employees across 33 manufacturing sites in 12 countries we serve over 90% of the world’s aircraft and engine manufacturers and achieved sales of £3.35 bn.in 2023. There are no limits to where you can take your career.
Job Summary
Making a Difference
It’s great to know you’re making a difference to the future of aviation! Whatever part you play you’ll be helping us deliver operational excellence to our customers.
We are seeking a highly experienced Executive Assistant (EA) to support the President of Civil Aerospace, based in Bristol. The EA will report directly to the Senior Vice President of Human Resources for the Civil Business Line, while maintaining close collaboration with the President. This role requires exceptional organisational skills, professionalism, and the ability to manage high-level executive support within a dynamic environment.
As an Executive Assistant, you will play a critical role in supporting the President and the Leadership Team by managing daily operations, coordinating key projects and events, and liaising with both internal and external stakeholders. The President's agenda is often complex, requiring someone adept at handling multiple priorities, managing tight deadlines, and maintaining exceptional performance under pressure. Given the dynamic nature of the President's responsibilities, the ideal candidate must demonstrate a high degree of flexibility, adaptability to shifting priorities, and the ability to navigate evolving challenges with extreme professionalism. This role may require working outside of usual business hours on occasion.
How you'll Contribute
The core duties of an Executive Assistant typically include:
Calendar and Schedule Management:
Managing the Presidents's calendar by scheduling meetings, appointments, and events.
Prioritizing and coordinating the Presidents’s time to ensure optimal efficiency.
Meeting Preparation and Coordination:
Organising and preparing materials for meetings, including agendas, presentations, and briefing documents.
Coordinating with internal and external stakeholders to ensure seamless communication and meeting logistics.
Travel Arrangements:
Organising and coordinating domestic and international travel, including flights, accommodations, and itineraries.
Managing travel-related documentation such as visas and expense reports.
Communication Management:
Acting as the primary point of contact for the President, managing email correspondence, phone calls, and messages.
Drafting, reviewing, and editing communications on behalf of the President.
Administrative Support:
Handling administrative tasks such as document management, filing, data entry, and maintaining records.
Preparing reports, spreadsheets, and presentations as required.
Project Coordination:
Assisting in the planning, execution, and monitoring of special projects.
Ensuring project deadlines are met and collaborating with different departments.
Event Planning:
Coordinating corporate events, meetings, and conferences.
Handling logistics, invitations, venues, and on-site management.
Expense Management:
- Processing and managing expense reports, including budget tracking, reconciliation, and invoice approvals.
Confidentiality and Discretion:
Handling sensitive information with the highest level of confidentiality and professionalism.
Protecting the executive’s privacy and managing confidential documentation.
Stakeholder Liaison:
Serving as a liaison between the executive and internal/external stakeholders.
Maintaining strong working relationships with key individuals and departments.
These duties require strong organisational, communication, and multitasking skills, along with the ability to work in a high-pressure and dynamic environment
Job Qualifications
To help us make a difference, you’ll bring your passion and expertise/ talent for what you do along with the following skills, experience, qualifications and attributes:
Essential:
Experience working within a large complex business, preferably manufacturing, or of industrial nature.
Ability to work independently and proactively, with a keen sense for prioritising tasks and offering practical solutions.
Excellent communication skills and a well-developed sense of organisational dynamics, comfortable collaborating with colleagues at all levels.
Flexibility and the ability to adapt to shifting schedules, and handling ad hoc changes.
Exceptional planning and coordination abilities.
A confident, resilient personality, able to thrive in a fast-paced environment.
Proficiency in Microsoft Office, particularly MS Outlook, MS Word, and MS PowerPoint.
Strong written and spoken proficiency in English
Availability to work full-time in the office, with occasional travel as needed.
Desirable:
- Proficient in Dutch as a second language
What We'll Offer
Once you’re on board you’ll get the following perks and benefits:
Highly Competitive salary dependent on experience
Industry Leading Pension Scheme = we’ll match your contributions up to 8% on a 1 : 1.5 basis
Life Assurance 8 x salary
25 days holiday + bank holidays
Income protection
Shopping discounts
Cycle To Work Scheme
Employee Assistance Programme
Virtual GP Clinic for you and immediate family
A collaborative, dynamic working environment
As well as a competitive package we’ll offer you a world of opportunity. We want to see your career fly! We’ll support your career progression by providing you with learning and development opportunities. That’s the beauty of being part of a global business, once you’re on board you never know where you career journey may take you!
Why Join Us
A Great Place to work needs a Great Way of Working Everyone is welcome to apply to GKN. Through our commitment to diversity, inclusion and belonging and by living our five powerful principles we’ve created a culture where everyone feels welcome to contribute. It’s a culture that won us ‘The Best Workplace Culture Award’ last year. By embracing and celebrating what makes us unique we encourage everyone to bring their full self to work. We’re also committed to providing an accessible recruitment process, so if you require reasonable adjustments at any stage during our recruitment process please get in touch and let us know.
How to apply.
Are you interested in this position and does your background meet the requirements? Please use the Apply Now button. Questions? Please contact our Recruiter Marina Monogyiou and marina.monogyiou@fokker.com
We’ll offer you fantastic challenges and amazing opportunities. This is your chance to be part of an organisation that has proven itself to be at the cutting edge of our industry; and is committed to pushing the boundaries even further. And with some of the best training on offer in the industry, who knows how far you can go?
A Great Place to work needs a Great Way of Working
Everyone is welcome to apply to GKN. We believe that we can only achieve our ambitions through a coming together of diverse minds who enjoy collaborating in an inspirational environment. Through our commitment to diversity, inclusion and belonging and by living our five powerful principles we’ve created a culture where everyone feels welcome to contribute. It’s a culture that won us ‘The Best Workplace Culture Award’. By embracing and celebrating what makes us unique we encourage everyone to bring their full self to work.
We’re also committed to providing an accessible recruitment process, so if you require reasonable adjustments at any stage during our recruitment process please get in touch and let us know.
We are the place where human dreams, plus human endeavour, shape the future of aerospace innovation and technology.
