Job Information
University of Pittsburgh Interim Assistant to the Dean in Bradford, Pennsylvania
Interim Assistant to the Dean
Job Description: The Interim Assistant to the Dean will provide comprehensive administrative support to the Dean of Students Affairs Office on a full-time, temporary basis. This role includes managing schedules, handling communications, coordinating meetings, supporting various administrative tasks, and assisting with budget management and social media/email campaigns. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities effectively.
Responsibilities:
- Manage the Dean's calendar, including scheduling meetings and appointments
- Handle incoming communications, including emails and phone calls, and respond or redirect as appropriate
- Prepare and edit correspondence, reports, and other documents
- Organize and maintain office files and records
- Coordinate logistics for meetings and events, including room reservations and catering
- Assist with budget tracking and expense reporting
- Support the development and execution of social media and email campaigns
- Assist with special projects and other duties as assigned by the Dean
Qualifications:
- Proven experience in an administrative or support role
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Basic knowledge of graphic design tools (e.g., Canva, Adobe Express)
- Experience with budget management and financial reporting
- Familiarity with social media platforms and email marketing tools
- Ability to handle sensitive information with discretion
- * Professional demeanor and excellent interpersonal skills
To Apply:
Submit your resume and cover letter along with an application.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Department: Bradford Student Affairs Campus: Bradford Minimum Education Level Required: Associate's Degree Minimum Years of Experience Required: 3 Average number of working hours per week for this assignment: 37.5 Work Schedule: 8:30am - 5:00pm, Mon - Fri Is there a potential this assignment will result in a regular Staff position?: No Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab. Requested Pay Rate: 16.50 Visa Sponsorship Provided: Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume, Cover Letter
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