Job Information
Montana State University Subaward Manager in Bozeman, Montana
Position Details
Position Information
Announcement Number STAFF - VA - 25197
For questions regarding this position, please contact:
Jennifer Nesbitt
(406) 994-6149
jnesbitt@montana.edu
Classification Title Program Mgr
Working Title Subaward Manager
Brief Position Overview
The Subaward Manager is responsible for management and support to all departments regarding subawarding situations that are a component of externally funded research awards made to the university.
Position Number 4M0482
Department Office of Sponsored Programs Admin
Division Office of Research and Economic Development
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Exempt
Union Affiliation Exempt from Collective Bargaining
FTE 1.0
Benefits Eligible Eligible
Salary Starting $24.388 per hour, commensurate with experience, education, and qualifications.
Contract Type Classified Salary
If other, please specify
Recruitment Type Open
Position Details
General Statement
The Office of Sponsored Programs serves as the central administrative entity responsible for approving research proposals to federal, state and private sponsors for external research funding and implementing awards resulting from these proposals, including associated regulatory and financial requirements. Research subaward agreements to other organizations are generated, executed, and monitored by the Office of Sponsored Programs ( OSP ). The Subaward Manager is responsible for management and support to all departments regarding subawarding situations that are the result of external research awards made to the university. The current portfolio of outgoing subawards has an authorized amount of approximately $115 million, with FY24 expenditures of approximately $32.5 million.
Duties and Responsibilities
The Subaward Manager is responsible for management and support to all departments regarding subawarding situations that result from external research awards made to the university. This includes:
The development and modification of subaward policies and procedures.
Maintaining compliant record-keeping and documentation for an active portfolio of approximately 500 active outgoing subaward agreements.
Assuring appropriate agreement language for compliance with prime award sponsor.
Supervising Subaward staff.
Ensuring accuracy and timeliness of subaward creation.
Ensuring accuracy and timeliness of subaward accounts payable.
Coordinating with MSU Business Services and Fiscal Shared Services for timely and efficient subaward invoice procedures.
Coordinating with MSU Office of Research Compliance and MSU Controlled Research to ensure subrecipients are in compliance with all aspects of Animal, Human Subject and Controlled Research requirements.
Serving as MSU Subaward representative for professional groups such as the Federal Demonstration Partnership ( FDP ); maintain MSU profile on the FDP Expanded Clearinghouse.
Oversight of subaward financial data including monthly FFATA reporting; quarterly and annual expenditure reporting to the OSP management team for use in Federal and State reporting.
The Subaward Manager also coordinates administrative and accounting functions for pre and post research award activities by managing a defined portfolio of research grant funds including the following responsibilities:
Proposal review, award review/negotiation, and establishing the grant account.
Financial reporting, invoicing and payment management.
Allowable costs, transfers, and budget maintenance.
Agreement compliance and grant closeout process.
Required Qualifications – Experience, Education, Knowledge & Skills
A Bachelor’s degree or an equivalent combination of education and/or experience.
Demonstrated financial and administrative experience in externally funded research grants and contracts following Federal, State and sponsor-specific requirements.
Demonstrated experience with administrative procedures and accounting principles, practices, and techniques as relates to managing pass-through funding.
Familiarity with State and Federal regulations including OMB Uniform Guidance.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Bachelor’s degree in Finance, Accounting or Management.
Progressively responsible management level experience.
Experience in managing grants that are federally funded.
Experience using Banner software.
The Successful Candidate Will
Possess excellent oral, interpersonal, and written communication skills.
Be able to execute multiple tasks and respond to multiple demands.
Perform detailed work with a high level of accuracy.
Respond to rapid change and utilize new technologies.
Work effectively in a fast paced, team-oriented environment.
Provide extraordinary customer service.
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? Yes
Posting Detail Information
Number of Vacancies 1
Desired Start Date Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on December 10, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
