Job Information
Jackson Contractor Group Administrative/Safety Assistant in Bozeman, Montana
Jackson Contractor Group, Inc.Administrative/Safety Assistant Bozeman, MT 59718
"INNOVATIVE AND RESOURCEFUL PROFESSIONALS PROVIDING POSITIVE CONSTRUCTION EXPERIENCES AND CREATING PROUD CLIENTS, EMPLOYEES AND COMMUNITIES"
If having a rewarding career where you do meaningful work, meet great people, get involved in the community and have fun doing it is what you're after, look no further and keep on reading!
Headquartered in Missoula, Montana, Jackson Contractor Group, Inc. (Jackson) offers superior General Contracting, Construction Management and Design-Build services. Established in 2000, Jackson has quickly become a regional general contractor employed by local, state, and federal agencies as well as private clients. We provide a highly technical and sophisticated construction management service while operating on a local and personal level.
We differentiate ourselves from our competitors by combining capabilities and know-how found in large construction companies with the responsiveness of a small company. We have the size and resources to tackle a broad range of projects in different market sectors including Education, Commercial, Public/Government, Healthcare/Labs, Civil/Transportation and Residential. Our expertise covers the full range of construction services allowing us to oversee a project from inception through warranty.
We currently employ nearly 300 employees across Montana with offices in Missoula, Bozeman, and Miles City, MT. At Jackson, we are in an exciting time of growth but also take pride in maintaining our culture and values consisting of safety, communication, quality, integrity and pride, not necessarily in that order. To do that we encourage all of our employees to build relationships through honest, open-minded and effective communication, pursue learning, growth and self-improvement, complete everything with a pride of ownership and create a positive work-life balance.
Jackson is looking for hardworking individuals who thrive in a dynamic work environment and demonstrate dedication, curiosity and passion about construction. We are interested in people who pride themselves on doing the right thing. Good people provide the foundation for solid teams that continually produce exceptional results on each and every project.
JOB DESCRIPTION
The Admin/Safety Assistant is a critical position within Jackson Contractor Group. The Admin/Safety Assistant is the face of Jackson and is responsible for assisting all Jackson staff with coordination, organization, and management of office tasks. This position requires the interaction with all types of people and backgrounds which requires a high level of pleasantness, approachability, and hospitality. The Admin/Safety Assistant must be able to multitask and be highly detailed oriented, organized, and have the ability to prioritize as the position operates many different software and tasks simultaneously.
ESSENTIAL DUTIES/FUNCTIONS
Reception duties including, but not limited to,
Answer phone calls by operating a multi-line phone system and direct accordingly.
Greet and accommodate visitors
Pick-up, open, sort, deliver, package, post and drop off any mail and packages (USPS, UPS, FedEx, etc.) each day.
Maintain overall office organization, maintenance, and appearance by tidying up as needed and scheduling general maintenance.
Perform opening and closing office procedures daily including but not limited to unlocking/locking doors, making coffee, tidying up, turning on/off lights, etc.
Ordering and management of office supplies including apparel, benefits paperwork kits, etc.
Scanning and/or filing of various documents
Meeting arrangements (lunch, drinks, room set-up, etc.)
Any errands in and around town (mileage reimbursed or pool car available)
Perform new hire orientation for field hourly employees and assist in orientation for staff employees as needed.
Safety Department assistance including but not limited to coordinating, entering, tracking and maintaining current safety-related certifications and trainings, tracking safety audits, tracking leading indicators, filing and, document updates.
Assist in the maintenance of the list of DOT drivers by scheduling physicals, maintaining and filing paperwork, running MVRs, notifying drivers of drug tests, etc.
Coordinate, secure and maintain lease agreements and insurance for local housing properties where we house traveling employees.
Other duties as assigned.
OTHER REQUIREMENTS
Handle all interactions with coworkers, subcontractors, clients, the public, etc. in a manner designed to build and maintain long term relationships.
Go the extra mile to ensure the project is successful and with complete satisfaction of the client by double checking all critical work deliverables to minimize mistakes.
Complete all tasks with a pride of ownership.
Implement solutions efficiently and effectively.
Never stop improving by initiating personal development strategies and suggestions for company-wide process improvements.
Excellent written and verbal communication skills.
Self-motivation, punctuality and the ability to manage multiple tasks.
EXPERIENCE & SKILLS DESIRED
Office experience is desired including answering multi-line phones
Preferred experience with the following programs:
Microsoft Office Suite including Word, Excel, PowerPoint and SharePoint
CERTIFICATES & LICENSES
State of Montana Notary is desired
BENEFITS
Jackson Contractor Group, Inc. provides 100% employer-paid retirement plan and health insurance for employees and their families, short-term disability, and 401k.
Benefits also include additional short-term disability, long-term disability, paid holidays, paid time off and much more! To see all benefits offered, please refer to our Careers page.
Accessibility: If you need an accommodation as part of the employment process please contact Human Resources atPhone: 406-542-9150Email: careers@jacksoncontractorgroup.comEqual Opportunity Employer, including disabled and veterans.If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language:English (https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal) –Spanish (https://www.eeoc.gov/es/conozca-sus-derechos-la-discriminacion-en-el-lugar-de-trabajo-es-ilegal-0) –Arabic (https://www.eeoc.gov/ar/arf-hqwqk-altmyyz-fy-mkan-alml-ghyr-qanwny) -Chinese (https://www.eeoc.gov/zh-hans/lejienindequanli-zhichangqishishiweifade) English–Spanish (https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_gina_supplement_spanish.pdf) –Chinese (https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_gina_supplement_chinese.pdf) If you want to view the Pay Transparency Policy Statement, please click the link:English (https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_English_unformattedESQA508c.pdf)
