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Administrative Assistant I - Solid Waste

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Administrative Assistant I - Solid Waste

Salary

$21.85 - $23.87 Hourly

Location

Solid Waste, 2143 Story Mill

Job Type

Full-time

Job Number

00596

Department

Transportation & Engineering

Division

Solid Waste

Opening Date

09/13/2024

Closing Date

10/6/2024 11:59 PM Mountain

FLSA

Non-Exempt

Bargaining Unit

MFPE

• Description

• Benefits

Position Summary

The City of Bozeman is now accepting applications for an Administrative Assistant I to support the Solid Waste Department through the preparation of documents and correspondence, managing communications, handling various administrative tasks, processing transactions, providing technical information, and ensuring effective interdepartmental coordination.

This is a full-time opportunity with many benefits! As a City of Bozeman employee, you will be part of a team that is committed to positively impacting the community. This great opportunity also provides enrollment in an established retirement system with significant employer contribution (9.07%), generous vacation and sick time accruals, 8 weeks of paid parental leave, and excellent medical/dental/vision benefits.

Bargaining Unit: Montana Federation of Public Employees

Fair Labor Standards Act Status: Non-exempt

Work Week: Typically Monday - Friday, 8:00am-5:00pm

Examples of Essential Work (Illustrative Only)

• Prepares correspondence, lists and other documents on computer;

• Provides technical information to the public, employees and supervisors upon request;

• Answers telephone calls and/or radio communications, receives and greets visitors and provides information to callers and visitors or refers callers and visitors to other appropriate personnel;

• Reviews public applications to ensure appropriate data is provided;

• Gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested;

• Distributes incoming mail to appropriate personnel;

• Processes and orders office supplies, including maintaining an efficient inventory of necessary supplies and materials;

• Receives cash for designated items, makes appropriate change and reconciles cash drawers;

• Processes applications, licenses or other documents related to departmental operations as required;

• Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions;

• Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems;

• Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas;

• Responds to citizens' questions and comments in a courteous and timely manner;

• Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities;

• Performs other duties consistent with the role and function of the classification.

Minimum Required Qualifications

• High school diploma or GED; and

• Some (1 year) clerical experience; or

• Any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.

Required Knowledge, Skills, and Abilities

• Some knowledge of or ability to quickly learn the function of services within the public sector, preferably within a municipal government;

• Some knowledge of or ability to quickly learn current practices and procedures involved in City service delivery;

• Some knowledge of or ability to quickly learn the overall functions, duties and responsibilities of assigned Departments/divisions;

• Some knowledge of modern office procedures, practices and equipment;

• Some knowledge of modern office filing systems and procedures;

• Some knowledge of good phone etiquette and practices;

• Ability to deal with a wide range of persons, including situations in which individuals may be upset over some issue involved with City activities and policies;

• Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language;

• Ability to understand and follow oral and/or written policies, procedures, and instructions;

• Ability to prepare and present accurate and reliable reports containing findings and recommendations;

• Ability to operate a personal computer using standard or customized software applications appropriate to assigned tasks;

• Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;

• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;

• Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;

• Ingenuity and inventiveness and the use of the appropriate levels of discretion in the performance of assigned tasks;

• Consistently performs assignments in accordance with the City's Core Values of Integrity, Leadership, Service and Teamwork.

Required Special Qualifications

• May be required to possess a valid Driver's License and obtain a Montana Driver's License within 60 days of employment;

• Offers for employment are conditional upon a satisfactory response to post conditional offer process.

As a City of Bozeman employee, you will be part of a team that is committed to positively impacting the Bozeman community.

This position is eligible for:

• Enrollment in defined benefit or defined contribution retirement plan with generous employer contribution (9.07%)

• 13 paid holidays per year

• 15 vacation days accrued per year

• 12 sick days accrued per year

• 8 weeks of Paid Parental Leave

• Excellent medical, dental, and vision insurance (including a high deductible plan that is 100% employer paid)

• Option to contribute to 457 deferred compensation plan

• Medical and Daycare Flexible Spending Accounts

• Discounted health club membership at a local gym

• Discounted lift tickets for the local ski resort

• Eligibility for Public Service Loan Forgiveness Program

Visit our website (https://www.bozeman.net/departments/human-resources/employee-information) to learn more about our competitive benefits!

Agency

Bozeman, City of (MT)

Address

121 N. Rouse Ave. Bozeman, Montana, 59715

Phone

406-582-2367 406-582-2970

Website

https://www.bozeman.net

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