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Job Description Summary

Job Description

GE Vernova is a purpose-built company, positioned with the solutions to accelerate the energy transition. We are leading a new era of energy - electrifying the world while simultaneously working to decarbonize it. Grid Software, a business until within GE Vernova’s Electrification Software business, provides mission critical software, GridOS®, to global utilities to help them deliver reliable, sustainable, and affordable energy. We are looking for an Executive Assistant & Site Coordinator to join our global team.

The Executive Assistant & Site Programs Coordinator is a dual role based out of GE Vernova's Seattle area hub where we develop and deliver advanced software applications for our global utility customers. This role is part of the global marketing organization and supports the marketing executive on-site with calendar, travel, and expense management. In addition, this role is critical to providing exceptional experiences for our customers, partners, and internal executives who visit the site. This role reports into the Chief Marketing Officer, Grid Software and requires being onsite in our Seattle metro area office.

Roles and Responsibilities

Executive Assistant

• Provide day-to-day executive support to the marketing executive onsite. This includes managing an active calendar with appropriate gatekeeping, arranging domestic and international travel, and preparing expense reports.

• Prepare professional communications with attention to detail and discretion for confidential information.

• Support executive leadership team member visits to site. Coordinate with other executive assistants to ensure a smooth visit including temporary badge, arrival/departure assistance, meeting space, etc.

• Provide administrative support for marketing initiatives including events.

Site Programs

• Coordinate customer and visitor briefing meetings from logistics through meeting experience. This includes booking meeting rooms, developing agendas, securing speakers, arranging catering, communicating logistics, and serving as the primary point of contact.

• Assist with and prepare high-quality meeting materials for customer briefings and internal leadership meetings. These include standard welcome slides, videos, agendas, briefing books, action logs, etc.

• Lead the coordination of employee engagement program. This includes scheduling meetings, draft/send communications to team members, taking notes, create/manage action plans, and assist team with executing events and activities.

• Provide support or lead the coordination of site events such as employee team meetings, town halls, employee resource group events (e.g. Girls Who Code, Earth Day), etc.

Required Qualifications

• Bachelor’s degree and 3+ years of professional experience in an administrative role, OR 6+ years of professional experience in an administrative role

Skills and Experience

• Experience with executive level calendar management, domestic/international travel coordination, expense reports

• Highly proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, and Word)

• Experience with conference room and telepresence software (Microsoft Teams)

• Experience writing, editing, proofing internal communications

• Experience crafting high-quality presentations using PowerPoint

• Event planning and execution including managing logistics and attendee experience

Desired Characteristics

• Ability to maintain composure and switch tasks efficiently in a rapidly changing environment

• Motivated, organized individual who is able to work effectively with minimal supervision

• Ability to maintain composure and switch tasks efficiently in a rapidly changing environment

• Ability to quickly learn organizational structure and the objectives of the team

• Adept at building a highly effective, collaborative, and productive relationships across the organization and at all levels

The salary range for this position is 80,040.00 - 100,050.00. The specific salary offered to a candidate may be influenced by a variety of factors including the candidate’s experience, their education, and the work location. In addition, this position is eligible for a variable incentive compensation bonus.

Additional Information

GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer (https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRights_10_20.pdf) . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

Relocation Assistance Provided: No