Easter Seals Jobs

About the Office of the Massachusetts State Treasurer and Receiver General (“Treasury”) Our mission is to manage and safeguard the State's public deposits and investments through sound business practices for the exclusive benefits of our citizens, and perform these duties with integrity, excellence, and leadership. Additionally, we strive to provide economic opportunity, stability, and security for every Massachusetts resident. We are committed to excellence in recruiting, hiring, and retaining diverse and qualified individuals. We value the culture of diversity and professionalism in the workplace, and strongly believe that our workforce should reflect our community.https://www.surveymonkey.com/r/FM68GFV Purpose of the Job The HR Administrative Assistant is responsible for supporting and coordinating day-to-day HR operations while managing designated tasks and projects. Key responsibilities include recruitment, reporting, training, diversity, equity & inclusion (DEI), performance management, onboarding, and other related areas. This position involves performing a variety of human resources duties, ranging from basic to semi-complex tasks, while adhering to established laws, rules, policies, and regulations. Essential Functions and Responsibilities * Recruitment & Hiring o Facilitate and manage all phases of the recruitment process. o Assist in job posting and advertisement processes, ensuring timely and accurate communication. o Maintain accurate records of job openings and applications, managing both internal and external postings. o Review applications for entry-level and non-exempt positions, screen applicants, and select qualified candidates. o Schedule interviews and prepare interview materials, such as questions and hiring documents. o Collaborate with the HR team to identify effective recruitment strategies and methods based on the role and organizational needs. o Work closely with hiring managers during the offer process and assist with start dates and other details * Onboarding & Employee Relations o Conduct new employee onboarding, orientations, and exit interviews o Provide HR policy guidance and assist employees with employment-related matters o Administer Treasury Employee Programs, events, and training sessions. * Data & Reporting o Assist in compiling and analyzing HR metrics and workforce reports, identifying trends related to recruitment, turnover, motivation, and compliance o Review job descriptions to ensure accurate classification and salary range. o Maintain HR Standard Operating Procedures (SOPs) and department-specific organizational charts. * Compliance & Confidentiality o Ensure compliance with federal, state, and local employment laws, regulations, and company policies. o Maintain confidentiality of employee data (both electronic and paper), and protect the confidentiality of sensitive information. o Conduct internal audits * Administrative Support o Process personnel transactions, job inquiries, applications, and written documentation (e.g., discipline, resignations) with the highest level of accuracy and confidentiality. o Participate in developing HR department goals, objectives, toolkits, and employee resources. o Schedule and coordinate HR-related activities and training. o Maintain accurate, organized paper and electronic files. Other Duties and Responsibilities * Conduct research, manage databases, and produce written reports as needed. * Support HR team efforts to foster a culture of diversity, respect, and inclusion. * Collaborate with team members to meet project deadlines and deliverables. * Ensure accuracy and consistency when reviewing data. * Perform a variety of administrative tasks and other duties as assigned. * Maintain professionalism in all interactions and communicate effectively in both oral and written forms. * Demonstrate a commitment to confidentiality and maintain professional boundaries. * Other duties as assigned Knowledge and Skills * Strong understanding of laws, rules, and regulations governing HR practices. * Knowledge of departmental procedures, policies, and guidelines. * Experience with recruitment strategies and HR initiatives. * Familiarity with state and federal employment laws. * Proficient in Microsoft Office Suite, with advanced skills in Excel. * Effective verbal and written communication skills. * Strong interpersonal skills and the ability to maintain professional relationships. * Ability to manage multiple tasks and adapt to changing priorities. * Basic mathematical skills (addition, subtraction, multiplication, division, percentages, and ratios). Education and Experience * At least two (2) years of full-time or equivalent part-time professional experience in Human Resources or related work experience. * Associate or bachelor’s degree in business management, Human Resources, or a related field is preferred. * Experience working in a hybrid work environment is a plus. Physical Requirements * Ability to sit for extended periods while working on a computer * Occasional in-office attendance may require lifting or moving materials up to 20 pounds. Job Highlights * Work Environment: Hybrid (combination of remote and in-office work) * Flexibility: Ability to manage HR functions both remotely and on-site. * Team Support: Close collaboration with HR team members and leadership to meet departmental goals. Job: Human Resources* *Organization: Off of State Treas & Rec Genrl *Title: *HR Administrative Assistant Location: Massachusetts-Boston-1 Ashburton Place Requisition ID: 2500004I