Job Information
Wellington Administrative Manager in Boston, Massachusetts
About Us
Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.
About the Role
The Administrative Manager is part of a team of managers responsible for 160 support positions in the Americas and London, reporting to the lead Administrative Manager, and working cross-functionally in a global, matrixed environment. This role currently supervises 25+ administrative professionals supporting different areas of the firm in the US offices.
The position’s mandate includes effective resource management for the firm, leveraging the time of the firm’s investment and client professionals through the provisioning of administrative support, and providing authentic, development-focused management to direct reports. The ideal candidate is an experienced people manager interested in programmatic leadership in an evolving function.
Responsibilities
The role is responsible for the strategic and tactical management of administrative professionals. Responsibilities will include:
Recruiting & Hiring
Consult with hiring teams to determine job descriptions & interview process
Work with recruiting to ensure sourcing of qualified candidates
Gather interview feedback & make hiring recommendations
Coordinate onboarding of new hires
Performance Management
Construct feedback vehicles & manage related processes
Address ad hoc performance concerns
Coordinate leaves & coverage plans for absences
Determine and deliver compensation decisions
Training & Coaching
Provide a training program & materials that enable rapid and ongoing assimilation of core competencies
Provide ongoing learning opportunities to promote employee engagement and potential career advancement
Coordinate with relevant departments to deliver training on new technologies and procedures
Morale & Team Building
Track and recognize various milestones & holidays
Implement team-building activities to foster a collaborative environment
Resource Management & Floater Coordination
Evaluate staffing levels and identify potential efficiencies and creative solutions across businesses including the deployment of new processes and technologies
Ensure adequate back-up and cross-training
Coordinate floater Assistant team
Business Operations
Cultivate constructive relationships with stakeholders and firm leadership
Coordination of general management processes across business units including financial budgets, business continuity planning, real estate and visitor management, etc.
Represent administrative management and participate in various initiatives and projects across the firm
Collaborate with peers across the firm who are in similar roles, as appropriate
Qualifications
Minimum 3 - 5 years’ recent experience with direct people management of a significantly-sized population, preferably in a mid-to-large sized professional services environment; candidates with recent Human Resources experience may also be considered
Demonstrated competence in both process/program management (e.g., development and implementation of curricula, best practices, control procedures, etc.) and data-driven project management
Excellent business judgment and decision-making within “people-centric”, collaborative environments
Commitment to Diversity, Equity & Inclusion goals
Outstanding “soft skills”: demonstrated excellence in both oral and written communication, relationship management, emotional intelligence, diplomacy, conflict resolution
Prior exposure to global contexts, whether via professional or personal experience
Proactive & creative approach to change management; knowing when to act independently and when to seek a broader audience
Ability to work in a fast-paced environment, where multiple priorities change frequently, and deadlines are often under significant time pressure
Outstanding work quality, detail-orientation, and follow-through
Advanced proficiency in Microsoft Office suite and enthusiastic proponent of new technologies
Humility, can-do attitude, sense of humor, and team-focused work ethic
The nature of this role requires the ability to work between the hours of 8 am – 5 pm with high reliability and additional scheduling flexibility as needed including scheduled early morning or evening meetings. This role also requires an ability and willingness to travel domestically.
Not sure you meet 100% of our qualifications? That’s ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.
As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to r ace, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law . If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMWTalentOperations@wellington.com .
At Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry. We strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits. The base salary range for this position is:
USD 80,000 - 180,000
This range takes into account the wide range of factors that are considered when making compensation decisions, including but not limited to skill sets; role; skills and experience; certifications; and education. This range is an estimate, and further details on salary and total compensation aspects will be shared with candidates during the recruitment process.
Base salary is only one component of Wellington’s total compensation approach. Other rewards may include a discretionary Corporate Bonus and/ or Incentives, if eligible. In addition, we offer a comprehensive and high value benefit package to meet the unique needs of our employees and their families, and we are committed to fostering a flexible work environment that enables employees to thrive personally and professionally. Examples of our benefits include retirement plan, health and wellbeing, dental, vision, and pharmacy coverage, health savings account, flexible spending accounts and commuter program, employee assistance program, life and disability insurance, adoption assistance, back-up childcare, tuition/CFA reimbursement and paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)
Tracing our history to 1928, Wellington Management is one of the world’s largest independent investment management firms. We serve as a trusted adviser to clients in over 60 countries, visit our website to see our assets under management. Our innovative investment solutions are built on the strength of proprietary, independent research and span nearly all segments of the global capital markets, including equity, fixed income, multi-asset, and alternative strategies. As a private partnership whose sole business is investment management, our long-term views and interests are aligned with those of our clients. We are committed to attracting a talented and diverse workforce, and to fostering an open, collaborative culture of inclusivity because we believe multiple perspectives lead to more informed investment and business decisions. As an Equal Opportunity Employer, we welcome people with diverse life experiences, fresh ideas, and specialized subject-matter expertise.
For more information, please visit https://www.wellington.com/en/ (https://www.wellington.com/en/about-us)
