Job Information
Boston University ADMINISTRATIVE COORDINATOR, College of Arts & Sciences, Physics in BOSTON, Massachusetts
The Administrative Coordinator is responsible for the day-to-day operations of the front desk and the supervision, scheduling, hiring and payroll of student employees. They field inquiries from faculty, students and guests through e-mail, in-person walk-ins and phone calls, and direct them to the appropriate resource. The responsibilities include making travel and accommodation arrangements for visitors and faculty, organizing departmental events, and updating event information through e-mail and the website, as well as maintaining the departmental calendars. They will process travel expense reports and other reimbursements and be responsible for maintaining internal records in the current database for expenses. Additionally, they will manage the inventory of the front office supplies and process and file all departmental mail, packages and shipments, as well as submitting all internal service request (ISR) forms related to catering, facilities, AV, parking, and any other logistics.
Required Skills
Associate's degree required, Bachelor's preferred
One to three year of relative experience
Effective time management and organization skills to handle multiple tasks amidst disruptions
Excellent written, verbal and interpersonal skills to be able to interact with faculty, staff, students and visitors
Proficient in Microsoft Office Suite
Ability to learn and master multiple internal operating systems
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor .
CURRENT BOSTON UNIVERSITY EMPLOYEES Represented by L2324 click here (http://www.bu.edu/hr/forms-documents/application-for-clerical-or-technical-promotion-or-transfer/) to apply for this position. All other applicants (both internal and external), please use the {Apply} section on this page.
Required Experience
