Job Information
Idaho Division of Human Resources Fiscal Program Specialist in Boise, Idaho
Fiscal Program Specialist
Posting Begin Date: 2024/12/16
Posting End Date: 2025/01/01
Category: Accounting and Finance
Work Type: Full Time
Location: Boise, ID, United States
Minimum Salary: 23.18
Maximum Salary: 23.18
Pay Rate Type: Hourly
Description
"Serving consumers and agriculture by safeguarding the public, plants, animals and the environment through promotion, education and regulation."
Summary
The Idaho State Department of Agriculture is currently recruiting for a Fiscal Programs Specialist in the Administration Division.
Applications will be accepted through 4:59 PM MST on the posting end date.
Example of Duties
Key Responsibilities: Grant/Contract Accountant Support
Assist with the preparation, review, and compliance of grant applications and contracts.
Help develop policies, procedures, proposals, budgets, and program plans.
Collect documentation for cash and in-kind match requirements.
Analyze reports and ledgers to monitor program progress, quality, and compliance with laws and budget.
Monitor expenditure reports and track financial performance.
Provide support in the preparation and distribution of financial reports related to contracts and grants.
Assist in indirect cost recovery and financial assessments.
Contribute to the provision of training and technical support on grants, contracts, and financial procedures.
Aid in monitoring compliance and reviewing audit reports.
Allocations, Payables, Receipts, Deposit Processing, and Inventory Support
Process and audit expenditure transactions (e.g., purchasing cards, travel claims).
Review expenditures and redistribute costs as needed; ensure proper coding.
Use accounting programs for financial tasks.
Prepare interagency payments and monthly financial reports (e.g., WEX billing, postage allocation).
Process daily deposits and manage receipts in internal systems.
Reconcile NSF checks and maintain cash receipt files.
Track assets and manage surplus property disposal in accordance with state guidelines.
Review and approve inventory entries and disposal forms.
Accounting/Financial Analysis/Reporting Support
Analyze and improve accounting procedures.
Research data for accuracy, trends, and variances.
Create automated programs for forms, reconciliations, and reports.
Generate complex financial reports for management and senior financial staff.
Other Duties
Backup for Mailroom staff, including distribution and delivery of daily mail and deposits.
Assist in the maintenance of financial records and preparation of closing packages.
Purchase supplies, manage fiscal mail, and resolve outstanding issues.
Perform miscellaneous projects and ad hoc reports.
Handle mobile device invoices and provide internal training.
Support special projects and cross-train for other fiscal tasks.
Adapt to new processes related to the Luma system.
Minimum Qualifications: This qualification is a mandatory requirement.
Some knowledge of management practices. Typically gained by completion of one three credit or equivalent upper division college-level course or approximately 60 hours or equivalent of management training that included all the essential elements of management (Planning, Organizing, Leading, and Controlling); OR the State/BSU sponsored Center for Management Development Supervision I-IV or equivalent; OR six months of experience performing all management elements.
Some knowledge of program or project planning and implementation.Typically gained through at least one year experience on a committee or with a group that involved program planning and implementation.
Experience developing and evaluating policies and procedures. Typically gained through six months experience writing or assisting in the review/auditing and developing of policies, procedures, field memorandums, directives or post orders.
Desirable Areas: This qualification is not required; however , if you have the related background it may increase your desirability.
Good knowledge of financial record keeping methods.
Experience working in an Enterprise Resource Planning (ERP) system.
Experience researching and analyzing financial documents to ensure compliance with federal and state laws, regulations, and accounting principles
Benefits
The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*
*Benefits may not be applicable for temporary or seasonal positions.
EEO/ADA/Veteran's Preference
The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected] .
Preference may be given to veterans who qualify under state and federal laws and regulations.
Thank you for your interest in the Department of Agriculture!
If you have questions,
please contact us at:
[email protected] or at (208) 332-8520
Agency
Idaho State Department of Agriculture
Address
2270 Old Penitentiary Rd.
Boise, ID 83707
Website
https://agri.idaho.gov/
