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This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2261953

rrUniversity of Idaho

rrAdministrative Specialist II

rrLocation: Boise

rrDivision/College: College of Law

rrEmployee Category: Classified

rrPay Range: \$21.45/hour or higher commensurate with experience.

rrFTE: 1.0

rrFull/Part Time: Full Time

rrPosition Summary:

rThe position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Manage inventory
• Other duties as assigned

rrMinimum Qualifications:

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• High School Diploma or equivalent

{=html} <!-- --> - One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service - Using computer software and applications for word processing, spreadsheets, email and internet research - Balancing a workload of assigned tasks to meet multiple deadlines

rrPreferred Qualifications:

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• Intermediate to advanced proficiency working with Microsoft Office Suite
• Three years of experience providing administrative support or working in an office setting
• Experience in a postsecondary education setting
• Experience collecting and compiling data
• Experience using computer information systems that manage an organization\'s finances, business processes and/or records

rrPhysical Requirements & Working Conditions:

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• None

rNonerr

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rRequired Licensures, Certifications or other

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rPosting Number: SP004580P

rrPosting Date: 09/05/2024

rrClosing Date:

rrOpen Until Filled: Yes

rrSpecial Instructions:

rApplications received by September 19, 2024 will receive first consideration.

rrBackground Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

rrTo apply, please visit: jobs.uidaho.edu

rrEEO Statement

rUniversity of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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