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Administrative Manager II - IT

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Administrative Manager II - IT

Salary

$68,000.00 - $80,500.00 Annually

Location

Boise City Hall, ID

Job Type

Full Time Regular

Job Number

23 -06936

Department

Information Technology

Division

IT Administration

Opening Date

12/06/2024

Closing Date

1/1/2025 12:00 PM Mountain

• Description

• Benefits

• Questions

Summary Statement

The Admin Manager II will oversee IT Business Operations, providing leadership and administrative support to ensure the efficient management of IT services. This role will be responsible for supervising budget development and administration while serving as a key member of the IT management team. The Admin Manager II will play a pivotal role in ensuring effective communication and resource allocation, collaborating with other city departments to enhance IT services and streamline operational processes.

The Admin Manager II manages business operations and provides supervisory and administrative support functions for the Information Technology (IT) Department. Oversees the development and administration of the department's budget and the citywide technology budget. Serves as a member of the department's management team, acts as a liaison to shared service departments, assists in developing and integrating business processes, and serves as subject matter expert for department records management and administrative programs with a major impact on the department. This position works under general direction.

Essential Functions

• Manages the work of professional, technical and/or other staff; determines organizational structure, staffing needs, and work strategies; ensures adequate resources are available for staff to perform work duties; and ensures that assigned operations and activities comply with organization goals and objectives.

• Provides managerial and administrative oversight and works with IT leadership regarding business operations, administration, policy, procedure and office management issues. Serves as a liaison with other city departments regarding administrative matters and functions.

• Oversees day-to-day operations and support of IT and leads budget, finance, facility knowledge management, records management and technical services functions on behalf of the department.

• Plans and executes administrative programs to enhance the performance of IT services and assists leadership and staff with planning and executing presentations, meetings and events. Provides ongoing training and assistance to staff on various internal and external administrative procedures and workflow systems and technologies.

• Interacts with the public, service providers and employees to respond and route public records requests and constituent inquiries or complaints related to major department functions.

• Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

Requirements

Required Knowledge, Experience, And Training

Bachelor’s degree in business or related field and eight years of progressively responsible administrative experience working in an information technology, budgeting, accounting, or procurement environment, or a combination of equivalent education and/or experience.

Knowledge of:

• the principles and practices of executive-level administrative support, budgeting and accounting, research methods and techniques, office practices and procedures, principles and practices of record keeping, computer usage including related software, and effective supervisory principles and practices.;

Ability to:

• independently research and resolve problems

• accurately perform research and analyze financial data and prepare detailed fiscal reports

• maintain confidentiality of personnel and payroll records

• communicate effectively verbally and in writing

• manage various tasks and processes simultaneously and with flexibility based on changing priorities

• understand and interpret technical material

• become a competent Microsoft SharePoint administrator

• compile narrative reports

• display an attitude of cooperation and work harmoniously with all levels of City of Boise employees and the public

• communicate effectively in the English language at a level necessary for efficient job performance

• perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation

Individuals must be capable of operating vehicles safely and have an acceptable driving record.

Preferred Knowledge, Experience, And Training

Bachelor’s degree in business, information technology, finance, public administration or related field and ten years of combined experience in human resources, finance, accounting and/or analysis.

Experience working in a governmental setting.

Knowledge of Microsoft SharePoint and experience as a SharePoint administrator.

Licensing And Other Requirements

Valid state-issued driver's license. Have or obtain within 6 months: Notary Public Certification.

Special Requirements

Applicants must be able to pass:

City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation

Driving Record Check

Criminal Justice Information System background check (CJIS)

Working Conditions

The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Efforts

While performing the duties of this job the employee is frequently lifting/carrying up to 10 pounds and occasionally lifting/carrying up to 35 pounds. Also, the employee is occasionally pushing/pulling up to 20 pounds. The noise level is rarely moderate. Work includes sensory ability to talk and hear. Employees will sit, stand, walk, stoop, kneel, crouch, crawl, reach and grasp. Position requires hand/finger dexterity.

Working Environment

The work environment will include inside conditions. Employees will also drive a vehicle as part of this position.

Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.

Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.

Healthcare:

• ZERO premium medical coverage option for you and your family

• Low-cost dental and vision options.

• Post-employment health savings account.

Retirement and Investment Plans:

• PERSI retirement benefits

• 401(k) or 457b pre-tax investment options with employer match.

• 457b Roth after-tax investment options with no match

WellBeing Program:

• Up to $500 cash per year for participants.

• Alternative transportation incentives.

Paid Leave – City employees receive generous paid leave:

• 10 hours of vacation per month, and this increases the longer you stay with the City

• 12 paid holidays every year

• 8 hours of sick leave per month

• 10 weeks Parental Leave

Life & Long Term Disability:

• Basic Life insurance at no cost to you

• Long Term Disability insurance at no cost to you

Other optional benefits:

• Pre-tax Flexible Spending Accounts

• Supplemental Life Insurance

• Supplemental Disability Insurance

• Tuition reimbursement

• Free local bus pass

• Corporate discount programs

• AFLAC

• Employee Assistance Program for short-term counseling on work, family, finances, and personal issues.

Please visit our website for further details mybenefits.cityofboise.org