Job Information
Idaho Division of Human Resources Administrative Assistant in Boise, Idaho
Administrative Assistant
Posting Begin Date: 2024/12/18
Posting End Date: 2025/01/02
Category: Administrative Asst
Sub Category: Office and Administrative Support
Work Type: Full Time
Location: Boise, ID, United States
Minimum Salary: 17.00
Maximum Salary: 18.78
Pay Rate Type: Hourly
Description
State of Idaho
Idaho Transportation Department
NOTICE: Applications will be accepted through 4:59 PM MST on the posting end date.
STATE OF IDAHO EMPLOYEES: If you are a current or temporary State of Idaho employee you MUST apply through Luma Opportunities. Applying through the State of Idaho’s external career website will cause duplicate profiles and will slow the processing of your application for a new position. re
Are you interested in working for an award-winning state agency with a Constructive Culture?
Idaho Transportation Department (ITD) is has defined a Constructive Culture as a results-driven work environment where all employees treat each other with respect, develop themselves personally and professionally, support team efforts, and are accountable for their actions. Many efforts including leadership coaching and training are taking place to grow ITD’s Constructive Culture. This opening may be your opportunity to use your knowledge and skills and to also help promote a Constructive Culture at ITD.
Idaho Transportation Department (ITD) is recruiting for a Administrative Assistant to join our Administrative team in our District 3 office located in Boise, ID.
This position could be the perfect career opportunity if you have excellent interpersonal skills and enjoy working in a fast-paced, detail-oriented environment. As the front-line customer service representative, you will assist customers both in person and by telephone, directing them to the appropriate office or staff. Your role will encompass a wide range of support functions, including collecting information, preparing events and travel arrangements, preparing invoices for payment, and serving as a liaison between management, other organizational units, and external customers. Additionally, you will perform related tasks to support the overall administrative functions of the organization.
JOB RESPONSIBILITIES
CUSTOMER SERVICE:
Answer/Transfer/Take Message for Phones
Greet Customers/Escort Customers
Order Admin Supplies and restock
Monitor entrance gates
Provides administrative support and coordination for district activities
Responds to inquiries and explains department services, policies, procedures, and rationale for decisions to customers
Schedules and coordinates a variety of travel arrangements for management, events, and meetings
ACCOUNTS PAYABLE/CASH RECEIPTS:
Work with vendors to solve payments issues/credits/past due balances
Prepare invoices for payment
Prepare bank deposits
Process transactions via telephone
Run daily reconciliations
Review employee reimbursement voucher for policy/procedure compliance prior to approval
Ensure travel expense receipts are received for financial coding/review/approval in accounting system
OTHER DUTIES:
Aid departments on questions related to administrative functions
Special projects as assigned
Coordinate travel for management team
Coordinate catering for department functions
Duties as assigned by District Business Manager
MINIMUM QUALIFICATIONS:
Office support functions including word processing, filing, composing a variety of business documents and reception.
Gathering and compiling data.
Balancing and coordinating a workload for multiple projects.
EXPERIENCE:
Composing official correspondence, reports, research papers and other complex documents
Providing administrative support to an administrator, director, or senior staff member
Designing manual & automated record management systems
Using Microsoft Excel
Using Power Point
Using Microsoft Word, Outlook and Excel
Answering multi-line phone
SOME KNOWLEDGE OF:
Financial record keeping
GOOD KNOWLEDGE OF:
Office support functions including word processing, filing, composing a variety of business documents and reception
Gathering and compiling data
Balancing and coordinating a workload for multiple projects
To learn more about the department, please visit the ITD website (https://itd.idaho.gov/) . Make a difference in your community and in the lives of the citizens of Idaho! Contact an ITD Recruiter at: [email protected] or call 208-334-8664. The Idaho Transportation Department does not sponsor work visas.
The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information, please visit https://dhr.idaho.gov/information-for-state-employees/.
EEO/ADA/Veteran:
The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected] . (If you have a contact for applicant accommodations at your agency, please replace the contact information).
Preference may be given to veterans who qualify under state and federal laws and regulations.
