Easter Seals Jobs

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth stor​y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

ADMIN & COMMUNICATION SPECIALIST

ABOUT THE OPPORTUNITY…

The GBS Site Admin & Communication Specialist will be responsible for performing, controlling and supporting the administrative and internal communication processes that make up the Site, delivering support to the IRM Legal entity (IMS). Collaborating with all local leaders and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional and capable of prioritizing tasks.

This Specialist will be tasked with either standing up Bogota GBS Site administration and internal communications to ensure the proper support under the legacy shared services to the new GBS model generating value across four performance categories: Site Management, Service Delivery & Operational Efficiency, Financial Performance & Compliance and employee lifecycle mgmt.

Reporting to the GBS Bogota Site Leader. The Site Admin & Communication Specialist is a key member of the Site and will be responsible for performing the GBS Hub support processes by providing coordinated and operational site administration across the Hub.

KEY RESPONSIBILITIES…

• Inventory management: Keep track of all site equipment (Desktops, Mobile Phones, Appliances, and Furniture etc.)

• Office supplies - Purchasing and stock availability of supplies needed for people at the Site level

• GBS Hub Compliance Activities – Follow up and reporting of compliance activities aim to keep Security & Health, Equipment & Building, People & Talent, and Finance & Legal at Site level.

• Office management – Assess & consolidate the real estate needs of key stakeholders at Site level to connect with the proper responsible areas for execution. Ensure coordination of activities between functions and supporting site governance for consistency.

• Reception (welcoming people to the site and providing guidance to new hires and employees)

• Employee Communications- Content Development for All Hands Meeting, Preparing presentations required to give an overview of the site.

• Visitors/Delegates Schedule Management- Preparing Agenda/Schedule of Dignitaries/ Visitors/ Delegates coming to IMS, Setting up meeting calendars, MOM’s for meetings.

• Employee Engagement- Event Management for special days like Family Day, Sports Day etc., Survey roll outs, Event branding mailers.

• Manage the R&R Process- Collecting Nominations for awards (includes follow ups), Preparing the presentation for discussion on the nominations received, Scheduling & moderating the meeting with Panel and deciding on finalists, Advising Payroll for the reward payout, Procuring trophies for Annual Awards.

• Training & Development- Scheduling of training sessions, Collecting nominations, Soft Skill training programs for employees (Includes follow ups).

YOUR QUALIFICATIONS…

• Associates or Bachelor’s Degree in Business, Administration, Economy.

• 2-3 years’ experience in a similar role.

• Advanced Microsoft Office/Google Suite skills, with an ability to become familiar with firm-specific programs and software.

• Time management & organizational skills.

• Proficiency in collaboration and prioritizing tasks.

• Strong organizational and problem-solving skills with impeccable multi-tasking abilities.

• Relationship skills, analytical thinking and experience supporting organizational functions and delivering measurable results.

• High English proficiency (C1+).

WHAT’S IN IT FOR YOU?

• Be part of an ever evolving global organization focused on transformation and innovation

• A support system where you have a safe place to voice your opinion, share feedback, and be your true authentic self

• Global connectivity to learn from 26,000+ teammates across 52 countries

• Be part of a winning team who embrace diversity, inclusion, and our differences

• Competitive Total Reward offerings to support your career at Iron Mountain, family, personal wellness, financial wellbeing, and retirement

Category: Administrative Services

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here.

Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to accommodationrequest@ironmountain.com. See the Supplement to learn more about Equal Employment Opportunity.

Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.

To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE

Requisition: J0077778