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Position Summary:

Florida Atlantic University is seeking a Coordinator, Academic Support Servies - Boca Raton, FL.

Summary of Responsibilities:

• Administers, manages, and supervises operations and processing for academic support services for doctoral programs, including but not limited to admissions and enrollment management, plan of study implementation, registration and course scheduling, supervisory and dissertation committee formation, proposal and dissertation scheduling, milestones completion, program and affiliate faculty management, SACS credentialing of graduate assistants, and MALW and degree completion audits.

• Coordinate all admissions processes for doctoral students in Integrative Biology (IB) and International Max Planck Research School (IMPRS) Jupiter's programs. This includes collecting, collating, and facilitating the onboarding process for new students on the FAU side, providing application information to the admissions committee, and ensuring compliance with graduate school policies and procedures.

• Provide comprehensive advising services to IMPRS and IB Ph.D. students, covering areas such as academic planning, course selection, scheduling, financial aid, student accounts, supervisory committee meetings, and adherence to program and university policies to facilitate timely graduation. Serves as the liaison connecting administrators and graduate students across multiple academic units and campuses.

• Coordinate assignments for Jupiter-based Graduate Teaching Assistants and Graduate Research Assistants on a semester basis, working closely with the Business Manager for Jupiter Academic Affairs and the Boca Raton campus Lab Coordinator.

• Manages graduate programs through effective and efficient oversight of recruitment functions, grants submission, promotional materials, and the development and implementation of initiatives to increase enrollment and recruit a diverse graduate student population. Work collaboratively with the educational training team at Max Planck Florida Institute for Neuroscience (MPFI), and participate actively in IMPRS selection events, including student retreats and the annual IMPRS Selection Symposium.

• Assist the Executive Director of Academic Operations in coordinating advanced research techniques workshops in Jupiter for graduate students and postdoctoral fellows in partnership with MPFI.

• Creates and maintains databases for and graduate students once they have graduated. Update graduate student advising handbook and Department's website.

• Coordinate scheduling usage of, and access to, the Zeiss Solutions Center instruments at Florida Atlantic University by university faculty, students, and staff and by Jupiter campus partners (MPFI and UF-Scripps).

• Consults with multiple units across the university with issues regarding admissions and matriculation, registration status, plan of study, transfer credits, paperwork submission, student requests and grievances, credentialing, and degree audits.

• Prepare spreadsheets each semester for the wire transfer in support of IB and IMPRS students as part of the MPFI-FAU MoU.

• Coordinates annual student meetings and disseminates information to applicants, students, faculty, and faculty at partner institutions regarding SUS/university rules, policies, and contracts.

• Interprets and manages academic support services policies and procedures for graduate programs data collection, storage, and administration.

• Designs, develops, and conducts special studies in the assigned area of academic support services. Collects and analyzes data as appropriate.

• Responsible for submitting updates and material to maintain website, newsletter, and graduate programs promotional materials.

• Provides back-up support with SACS credentialing of faculty and affiliate faculty appointments.

  T he Jupiter Campus & Jupiter Life Science Initiative at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.

  FAU Benefits and Perks:

  If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks ! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php

• Sick Leave Pool Program

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

  For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of experience required.

Salary:

$50,000 - $55,000 per year.

Exempt Administrative, Managerial, Professional (AMP)

College or Department:

Jupiter Campus & Jupiter Life Science Initiative

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.

Eligible for flex scheduling at the discretion of the supervisor after 6 months of employment.

Application Deadline:

2024-06-03

Special Instructions to Applicant:

This position involves research or research-related support.

This position requires working at FAU's Boca Raton and Jupiter campuses.

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email accommodate@fau.edu or call the Office of Civil Rights and Title IX at (561) 297-3004.

As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit: www.fau.edu

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to jobs@fau.edu.

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.

Clery Act Information (https://www.fau.edu/police/clery.php)

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.