Easter Seals Jobs

Description

Key Areas of Responsibility • Coordinates key customer, coworker, partner meetings, events and workshops • Informs attendees of function dates and times, reserves and sets up meeting space, provides necessary ancillary equipment/materials, if required, and hospitality services when appropriate • Assists with Sales QBR’s, and sales Leader Presentations and materials (formatting, preparing, proofreading, copying, assembling, binding etc) • Maintains department files and marketing materials • Maintains and orders office supplies • Verifies relevant office expenses and ensures that charges are made to the appropriate cost centers • Prepares office expenses • Orders promotional and company logo items for office as requested • Processes incoming and outgoing mail and other shipments and faxes • Monitors the appearance and maintenance of the office, coordinates resolution of maintenance and repairs and escalates as needed. Maintains corporate mapping tool. Facilitates seating changes and Management facility needs • Receives incoming telephone calls and visitors, provides assistance or directs to the appropriate office or person in the local office and provides back-up all other Remote offices • Communicates in-person and through written and electronic correspondence with high-level contacts both inside and outside the organization, including coworkers, partners, vendors, and customers • Maintains confidentiality of contact information • Acts as an office liaison with other locations and supports corporate initiatives such as charitable contributions, volunteer activities and emergency response • Assists with local office orientation for new coworkers • Assists with seat assignments and updates corporate mapping tool • Provides support for community service projects and volunteer activities that are consistent with corporate goals and objectives • Maintains BOA process and training documentation • Participates in periodic branch office administrator team meetings. Independently seeks out information and training needed to perform responsibilities. Proactively shares best practices and resources with peer group • Maintains sick line

Skills

Administrative support, Microsoft office, Office management, Administration, Clerical, Outlook, Administrative assistance, Front desk, Office administration, Customer service, Data entry

Top Skills Details

Administrative support,Microsoft office

Additional Skills & Qualifications

3-5 years of administrative support or customer service./front desk role Skilled in Microsoft Office experience Degree in Business related or Accounting related program

Experience Level

Intermediate Level

Pay and Benefits

The pay range for this position is $21.00 - $23.00

• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bloomington,MN.

Application Deadline

This position will be accepting applications until Dec 14, 2024.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.