Job Information
University of Mary Accounting Clerk | Receptionist in Bismarck, North Dakota
Business Office Accounting Clerk/Receptionist
The Business Office Accounting Clerk/Receptionist is responsible for covering the Business Office reception window and assisting in the daily operations of the Financial Affairs Business Office by providing back-up to Purchasing, Accounts Payable, and other Business Office functions as needed.
The position offers a tuition benefit and full benefit packet along with a flexible schedule.
Candidates will be invited to demonstrate a willingness to support the Christian, Catholic, Benedictine mission of the University of Mary.
Essential Roles and Responsibilities Include:
Provides superior customer service by greeting guests in a professional, friendly, hospitable manner. Ensures phone calls are answered promptly and redirected accordingly.
Receives, sorts, and forwards all incoming mail. Receives and distributes university faxes. Directs correspondence to appropriate offices. Records checks and other payments received daily. Tends to the daily bank deposit, bank receipts, and incoming deposits from departments across campus.
Assists students and staff with questions about university services and procedures. Accepts payments and maintains associated spreadsheet. Tracks and maintains outstanding invoices.
Maintains and balances the petty cash boxes and cash drawer. Checks out credit card machines and instructs staff on usage. Coordinates the repair and maintenance of office equipment. Locks the office at the close of each workday.
Distributes catering invoices, tracks payments, and maintains associated spreadsheet.
Maintains the University of Mary Driver Spreadsheet, vehicle fleet list, and vehicle registrations.
Collects and reconciles all Pcard statements and maintains associated spreadsheet.
Supports Accounts Payable with data entry, sorting, and filing. Supports Accounts Receivable with data entry and receipting. Supports Purchasing in the approval of purchase orders and answering questions on the status of orders.
Other duties as assigned.
Desired Minimum Qualifications, Education, and Experience include:
High School diploma required
Associate degree in a related field or 2 years of equivalent work experience is preferred
Upholds and supports the Christian, Catholic, Benedictine mission of the University of Mary
Supports the ongoing implementation of Ex Corde Ecclesiae, the apostolic constitution on Catholic colleges and universities
Builds a culture of ready and earnest hospitality in the Office of Financial Affairs and throughout the university, in accord with Saint Benedict’s admonition that all be received as Christ.
Knowledge and Skills Required:
Ability to provide a professional and positive image through in-person, computer, and phone interaction; ability to create and maintain a welcoming environment for students, faculty, and staff
Attentiveness to detail and accuracy; ability to perform general clerical duties such as photocopying, faxing, mailing, and filing
Ability to understand, interpret, explain, and apply rules and policies applicable to areas of responsibility
Maintains confidentiality regarding all aspects of the work environment
We thank you for your interest in the University of Mary. Founded in 1959 by the Sisters of Annunciation Monastery, the campus overlooks the beautiful Missouri river and is located in Bismarck, North Dakota, a community of approximately 80,000 people, with wonderful family and parish life, friendly neighborhoods, enjoyable recreational and cultural facilities, a low crime rate, clean air, and excellent schools. The University of Mary, with an enrollment of over 3,000 students, is accredited by the Higher Learning Commission of the North Central Association.
For more information on the University of Mary, please watch a short video by clicking on this link: https://youtu.be/Go37Hy6QrVs
Review of application materials will begin immediately. Position will remain open until filled.
To view all of our current openings, please visit our career page at https://universityofmary.applytojob.com/apply/ .
Equal Opportunity Employer
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