Job Information
The Research Foundation for SUNY at Binghamton University Administrative Coordinator of Graduate Students Organization (Part Time) in Binghamton, New York
Location: Binghamton, NY Category: Professional & Support Staff Posted On: Wed Jul 17 2024 Job Description:
About Binghamton University: Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by outstanding academics, facilities and community life - promotes extraordinary student success. Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its 18,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.
The Graduate Student Organization (GSO) is an organization that represents all Binghamton University graduate students. GSO plays a vital role in representing and advocating for the interests of graduate students at the university. As an organization run by and for graduate students, the GSO works to enhance the academic, professional, and social experiences of its members. The Administrative Coordinator of GSO will work with the Executive Board members with the goal of accelerating the GSO services. The Administrative Coordinator will mentor and train the incoming Board members and maintain an easy transition of the GSO services. Key duties would involve analyzing and providing quarterly reports for the GSO services, Training and onboarding new executive board members and business managers. The Administrative Coordinator would be responsible for maintaining the GSO office and taking the minutes of all the GSO meetings.
This role requires a strong individual who has excellent communication skills, attention to detail, the ability to provide innovative and creative direction, and has a passion for developing and impacting people. Excellent organizational, administrative, communication, leadership, decision-making and customer service skills are essential, as well as the ability to work individually and in a team setting. The ability to effectively supervise and motivate staff is required.
Essential Duties:
Analyze and provide quarterly reports
Mentor and train new executive board members
Manage the GSO office operation.
Compile weekly organizational newsletters
Update GSO website and social media accounts
Assist with meeting agendas and minutes.
Prepare and process vouchers as needed
Assist the treasurer with budget preparation, insurance review and audit preparation
Perform any other duties assigned
Job Requirements:
Bachelor's degree with at least two years of professional office related experience; or equivalent combination of education and experience.
Strong verbal and written communication skills, excellent interpersonal and organizational skills, knowledge of business management principles, budget formulation and financial management.
The ability to work collaboratively with a variety of constituents and organizations is required.
Strong administrative skills to include experience with the Microsoft suite, Google email and calendar knowledge as well as video conferencing platform proficiency.
Ability to work effectively under pressure by handling multiple projects simultaneously.
Must be detail oriented as well as have excellent time management and organizational skills.
Clear written and verbal communication skills are essential.
Preferred:
Experience with cash handling and reconciliation processes are preferred.
Additional Information:
Salary Range: $42,000 - $45,000 annually (1.0 FTE). Note: This will be a part time position with the incumbent expected to work at least 25 hours a week. The annual salary will be prorated based on the agreed upon final schedule.
Visa sponsorship is not available for this position.
Research Foundation Commitment to Equal Employment Opportunity
As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex ,pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.
The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
The Research Foundation for SUNY is a private, not for profit corporation and is a separate employer from SUNY and the State of New York and offers separate compensation and benefit plans.
Binghamton University is a tobacco-free campus.
