Job Information
Rocky Vista University Assistant Registrar in Billings, Montana
Location, Job Title, Benefits
Rocky Vista University in Billings, MT, Englewood, CO, and Ivins, UT has an opening for an
Assistant Registrar (Full-Time)
To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at www.rvu.edu .
SALARY:
$68,000 - $75,000+ per year,the posted salary range represents the minimum to the midpoint within RVU’s compensation plan. RVU’s full compensation structure provides a minimum to a maximum range. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.
BENEFITS:
RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee’s contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions.
Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion diversity, equity, and inclusion.
RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Primary Purpose
This highly visible position of Assistant Registrar supports the registrar functions primarily for the Montana campus while also supporting the Utah and Colorado campuses. The Assistant Registrar is responsible for ensuring grades are posted correctly and timely, enter class schedules into the SIS, manage data and pull reports, update catalog and student handbook; and provide excellent customer service to faculty, staff, students and alumni across all RVU campuses. Travel will be required across campuses.
Essential Job Functions
Assist with managing student data and academic records within the student information system and other technologies. Ensure accuracy and compliance with state, federal, and other regulatory bodies, while also assisting with the organization, storage, sharing archiving, and destruction of student records in different media, maintaining the importance of confidentiality.
Maintain and coordinate annual updates for the student handbook and catalog.
Help build a culture that respects, values, and promotes diversity, equity, and inclusion.
Fulfill data requests and coordinate with various departments to collect and provide data.
Audit student records for graduation using complex evaluation and decision-making. Use professional judgment and interpretation of university policies and curriculum to resolve sensitive graduation issues and collaborate with other units for a resolution.
Analyze, evaluate, and make recommendations to improve business processes within the Office of the Registrar.
Assist with resolving scheduling and registration errors.
Assist Registrar in following up with faculty for missing grades.
Process grade changes as submitted by faculty and enforce the change of grade policy. Answer questions from faculty and students regarding policies for change of grades.
Process registration changes and answer questions from faculty, staff, and students regarding policies on withdrawals, LOA’s, and change of status.
Work closely with the Financial Aid department to ensure accurate and timely government reporting and aid disbursement.
Stay informed of current state and federal regulations regarding student records.
Represent the Registrar’s Office and RVU in a positive and professional manner and collaborate with other offices and campuses to contribute to the retention of students.
Other duties as assigned.
Some travel expected between campuses.
Required Knowledge, Skills, and Abilities
Advanced understanding of higher education administration and operations of the Registrar’s Office.
Ability to interpret and explain complex academic policies and procedures.
Must be able to work independently and be self-motivated.
Strong computer skills and comfort dealing with Microsoft Office Word, Excel, etc., student information systems, and Learning Management Systems.
Ability to multi-task and problem-solve.
Demonstrated knowledge of FERPA and HIPAA.
Outstanding organization and communication skills.
Ability to work with high level of confidential material with an attention to detail.
Ability to work effectively in a team-based environment.
Demonstrate effective time management skills and ability to meet deadlines.
Ability to build relationships across a wide range of constituents
Demonstrated commitment to valuing inclusive excellence and contributing to an inclusive working and learning environment.
Minimum Qualifications
Bachelor's Degree from an accredited institution
Minimum of three (3) years ofdemonstrated increasing responsibilityin a Registrar’s Office.
Demonstrated proficiency with student information systems.
Experience with data collection and analysis
Knowledge of FERPA, and federal guidelinesaffecting higher education.
Preferred Qualifications
Master's Degree or higher in Higher education administration or related field from an accredited institution
At least one (1) year of leadership experience in a Registrar’s Office,or other higher education student service office.
Experience interpreting academic policies and processes to faculty, staff and students.
Experience working at the graduate level or at a health science university.
Final applicant will be required to pass background check and drug screening.
Qualified applicants will be contacted.There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.
Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.
Ability to orally communicate effectively with others;
Ability to communicate effectively in writing, using the English language;
Ability to work cooperatively with colleagues and supervisory staffs at all levels;
May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties;
May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;
May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.
careers@rvu.edu
Job ID 2024-2881
Close Date 9/13/2024
Type Full-Time
Location : Location US-MT-Billings
Budgeted Salary Range $68,000 - $75,000+ per year DOE
