Easter Seals Jobs

Job Family :

Administrative Services (Digital)

Travel Required :

None

Clearance Required :

Ability to Obtain Public Trust

What You Will Do :

We are currently searching for an Executive Assistant. This role will independently provide support services to satisfy the overall operational objectives of the Eunice Kennedy Shriver National Institute of Child Health and Human Development. The primary objective is to provide services and deliverables through the performance of support services. This is a full-time opportunity located in Bethesda, MD.

• Manages NICHD Executive’s Calendar and in charge of scheduling the calendar and keeping the executive updated on meetings.

• Coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization, and prioritization of tasks.

• Coordinate meetings, conference calls, seminars, workshops, and courses for staff; schedule conference rooms.

• Schedule and maintain tracking system for all activities.

• Create summaries and reports based on information gathered.

• Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.

• Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities.

• Make recommendations to resolve problems that arise.

• Provide executive expertise needed to coordinate, improve, and oversee the overall functioning of the office.

• Provide high-level administrative task support within the Branch.

• Participate in developmental activities involving studies and analysis of internal administrative operations, organizations, or management to achieve greater economy and efficiency.

• Gather, compile, analyze and evaluate data for performance management goals; implement solutions to drive continuous improvement of business processes.

• Provide guidance and assistance in developing components of short-term and long-range plans and proposals for the organization’s strategic plans.

• Manages key requests for staff, property, timekeeping, Leave Calendar for Office of the Director (OD).

• Provide administrative support during meetings, including arranging for audiovisual displays, taking meeting minutes, and following up with summary minutes.

• Manage and prepare responses to a wide variety of internal and external correspondence.

• Create, format, and edit spreadsheets, presentations, and charts.

• Assist with performing searches of electronic and hardcopy files and databases for records, supportive data, and historical documents.

• Analyzes organizational priorities and provides a wide range of liaison services to support program.

• Defines goals to be met on major program issues, recommends a course of action, and implements the course of action chosen.

• Utilizes a high degree of qualitative and quantitative analytical skills in analyzing, evaluating, and improving the effectiveness of program operations.

• Independently researches and/or analyzes complex program issues, reviews, and develops recommendations.

• Coordinate inter-office activities; inform staff when issues/concerns arise, so that proper actions can be taken.

• Keep government abreast of all commitments via the maintenance of daily calendar.

• Maintain databases for tracking, analyzing, and reporting of all activities including professional activities, travel, and project management.

• Review and summarize the content of incoming materials, specially gathered information, or meetings.

• Coordinate the new information with background office sources; draw attention to important parts or conflicts.

• Stay abreast of and implements current regulations, policies and procedures, update staff on relevant information.

• Organize scientific articles and materials.

• Plan and complete various special projects.

• Research information requested and provide that information; maintain status of projects; follow up on actions through contact with office staff

• Perform a variety of complex, specialized support tasks on an ongoing and ad hoc basis.

• Update/maintain shared calendars; rearrange calendar to accommodate situations of an urgent nature.

• Establish and prioritize meetings appointment priorities or reschedule or refuse appointments or invitations.

• Schedule room and audio-visual reservations.

• Prepare agendas, handouts, and background materials.

• Work with staff on creation and preparation of presentations and slides; provide task support for presentations and/or handouts (copy, print, distribute, etc.).

• After meetings, review the folder/notes for items requiring follow-up action; summarize and distribute minutes.

• Manages parking stickers for Office of Clinical Director (OCD) and OCD visitors.

• Update and maintain the Program and Employee Services (PES) personnel list and phone directories.

• Communicate with Division staff for edits/revisions to the personnel list and phone directories; distribute updates within and out of PES.

• Develop and/or complete forms and prepare for staff’s signatures.

• Analyze and evaluate, on a quantitative or qualitative basis, the effectiveness of programs or operations in meeting established goals and objectives; and analyze and integrate program financial, technical, and other information.

• Analyze organizational priorities and provide a wide range of liaison services to support program and/or administrative function, including the development and implementation of policies and procedures.

• Maintain office records including office procurements and reimbursement procedures.

• Prepare purchase requests, maintenance agreement and draft justification for government signature of needed office supply items.

#SOAR

What You Will Need :

• Master’s degree OR Bachelor’s degree PLUS additional TWO (2) years of experience OR Associate’s degree PLUS additional FOUR (4) years of experience is equivalent to a Master’s degree.

• A minimum of THREE (3) years of experience in an administrative support role.

• Experience in meeting minutes/summary reports

• Previous experience in providing executive level support.

• Great communication skills and inter-personal skills.

• Experience in managing meeting coordination, calendaring, and scheduling.

• Proficiency in SharePoint, Microsoft Office, and/or Outlook.

What Would Be Nice To Have :

• Master’s Degree preferred.

• Previous experience as an Executive Assistant preferred.

• Experience with Concur and ITAS preferred but can be taught after candidate joins.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Parental Leave

• 401(k) Retirement Plan

• Group Term Life and Travel Assistance

• Voluntary Life and AD&D Insurance

• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

• Transit and Parking Commuter Benefits

• Short-Term & Long-Term Disability

• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Care.com annual membership

• Employee Assistance Program

• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)

• Position may be eligible for a discretionary variable incentive bonus

About Guidehouse

Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.