Job Information
Wayfair Office Coordinator in Berlin, Germany
<p>The Wayfair Community Experience team builds, designs and operates physical environments that attract top talent, foster collaboration, nurture employee success and promote retention. Our vision is to provide effective, practical, and productive workplace environments that reflect Wayfair’s personality and provide a home for employees to thrive. Our teams are known to be fun, resourceful, solution-oriented, proactive, and thoughtful. </p>
<p> </p>
<p>As a Facilities Associate within our EU HQ in Berlin, you will be assisting in creating a safe, welcoming and efficient environment for our employees whilst promoting Wayfair culture. Your role will be employee facing and you will also work with a variety of vendors and visitors. </p>
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<p>This role is onsite 5 days a week - Monday to Friday</p>
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<ul>
<li>Oversee our front desk agent, ensuring that this individual is consistently providing an exceptional experience for guests, employees & vendors. .</li>
<li>Establish and maintain relationships with outside vendors as necessary for site maintenance; administer local contracts and maintenance agreements. </li>
<li>Proactively identify ways in which to improve our office environment and facilities management processes. </li>
<li>Support with finance and invoice processing, including vendor management and collaboration with our finance teams to ensure speedy payment of our vendors. </li>
<li>Provide support for the onboarding of new employees to the Berlin office</li>
<li>Work cross functionally with other internal and external stakeholders on day to day and events based tasks. </li>
<li>Support with the organization and administration of office health & safety programmes, including fire marshall & first aid training. </li>
<li>Support with the coordination of office events, including board meetings, corporate parties, staff giveaways etc</li>
<li>Collaborate closely with the global Community Experience team who are based in Europe, North America and Asia to leverage best practice standards across our global team.</li>
<li>Management of contracts for the Facilities Management and Janitorial Management of the building. </li>
<li>Working closely with the landlord to address any issues and resolve them in a timely manner</li>
</ul>
<p> </p>
<p><strong>Requirements:</strong></p>
<ul>
<li>Minimum 2+ years of experience in office or facilities management within a fast paced environment. </li>
<li>High level of proficiency in Google Suite,with the ability to pick up new systems quickly.</li>
<li>Fluent English skills, German B2 minimum. </li>
<li>Great communication skills (written, verbal and non-verbal). </li>
<li>Organized and structured mindset.</li>
<li>Positive attitude and self motivated (“Customer first” attitude; Going the extra mile).</li>
<li>Great problem solving skills and a detail-oriented work approach.</li>
<li>Ability to quickly adapt and address complex challenges in collaborative ways.</li>
<li>Can push/pull and /or lift up to 25kg</li>
</ul>
<p><strong>Your Profile: </strong></p>
<ul>
<li>You are someone who is driven and loves to execute on tasks.</li>
<li>You are extremely organized and detail oriented.</li>
<li>You are able to thrive in a fast paced, ever-changing environment. </li>
<li>You have the ability to quickly adapt and address complex challenges in collaborative ways. </li>
<li>You are positive and self motivated (“Customer First” attitude; Going the extra mile). </li>
<li>You have a passion for workplace safety and are constantly looking for opportunities to make space more functional and safe.</li>
</ul><div class="content-conclusion"><p><strong>Assistance for Individuals with Disabilities</strong></p>
<p>Wayfair is fully committed to providing equal opportunities for all individuals, including individuals with disabilities. As part of this commitment, Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified individuals with disabilities, unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job application or interview process, please let us know by completing our <a href="https://docs.google.com/forms/d/1ElBqKaQYGR9j0NiQHQYCGbHkqKqN746Nk62pI32IyLU" target="_blank">Accomodations for Applicants form</a>.</p>
<p><strong>Need Assistance?</strong></p>
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<div class="p-richtextsection">For more information about applying for a career at Wayfair, visit our <a href="https://www.aboutwayfair.com/careers/careers-faq" target="_blank">FAQ page here</a>. </div>
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<p><strong>About Wayfair Inc.</strong><br>Your personal data is processed in accordance with our Candidate Privacy Notice (https://www.wayfair.com/careers/privacy). If you have any questions or wish to exercise your rights under applicable privacy and data protection laws, please contact us at dataprotectionofficer@wayfair.com.</p></div>
