Easter Seals Jobs

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Administrative Project Coordinator I

When you’re part of the team at Thermo Fisher Scientific, you’ll do important work, like helping customers in finding cures for cancer, protecting the environment or making sure our food is safe and you’ll be valued and recognized for your performance. With dedicated managers and inspiring coworkers to support you, you’ll find the resources and opportunities to make meaningful contributions to the world while building a vibrant career.

How will you make an impact?

This position is a hybrid role with time split between providing administrative support for site and supporting the project management team with interactions between the client and the internal organization. The Administrative Project Coordinator works with internal teams to coordinate activities ensuring timelines are met.

What will you do?

Administrative Duties:

• Primary site receptionist

• Providing general administrative support to the site, including members of the site leadership team

• Coordination of arrangements for site events in-house and off site including arranging catering

• Procurement of supplies to onboard new staff members (office supplies, computer, phone etc.)

• Coordinating and hosting visits onsite including customers, suppliers, contractors, employment candidates and corporate visitors

• Provide support on additional projects as assigned

Project Coordinator Duties:

• Coordinate material and product shipments on assigned projects

• Assist with manufacturing batch and analytical method scheduling and planning to facilitate manufacturing readiness activities

• Handle document exchanges within Patheon and between Patheon and our clients

• Assist project managers with timely preparation and approval of Changes of Scopes (COS).

• Coordinate with shipping and materials management for project requirements to ensure timely orders of special material or components.

• Generate and issue meeting agendas and draft meeting minutes.

• Provide on-site Client support as needed.

• Provide key insights to revenue tracking and forecasting

• Represent the site as a key collaborator in the Customer Experience Management program

• Act as the primary internal site communicator to share news and updates from the site

• Other duties as assigned.

How will you get here?

Education

• High school diploma or equivalent required.

Experience

• One to three years’ experience in administration, pharmaceutical development, or project management preferred.

Equivalent combinations of education, training, and meaningful work experience may be considered.

Knowledge, Skills, Abilities

• Very effective written, interpersonal, communication and presentation skills are required with strong proficiency in the English Language.

• Expertise in Microsoft Office Suite (Word, Excel, Project and PowerPoint) required.

• Knowledge of SmartSheets preferred.

• Well organized with a strong attention to detail and a proven track record to work on and efficiently prioritize multiple projects simultaneously.

• Ability to work well in both a team or independently as the need arises.

• Demonstrate a dedication to providing an industry leading customer experience.

• Knowledge of pharmaceutical product development, analytical development in pharmaceuticals and current Good Manufacturing Practices (cGMP) preferred with knowledge of typical project management software systems a plus.

Benefits:

We offer competitive remuneration, annual incentive plan bonus scheme, healthcare, company pension, and a range of employee benefits! Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation.

EEO/Reasonable Accommodation:

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status. We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.