Job Information
COCC Payroll Administrator in Bend, Oregon
Payroll Administrator
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Position Details
Position Information
Position Title Payroll Administrator
Classification Title Administrator
Position Number B232PD
Grade Level P1
Starting Wage/Salary $59,000 - $66,000 plus exceptional benefits
Close Date 07/21/2024
Position Type/Employee Class Administrative
Faculty Status Not applicable
FTE 1.0
Contract Months 12
Overtime Eligible Exempt
Location Bend
Hybrid Remote Work Eligible? No
Exceptional COCC Benefits Summary
CLICK HERE TO VIEW BENEFITS & PERKS
Primary Purpose
The Payroll Administrator is responsible for the timely and accurate processing of payroll and HR benefits, including coverage for Payroll/HR Data Administrator and HR Benefits and Wellness Administrator during absences.
Essential Duties and Responsibilities
Payroll Processing:
Assist in the timely and accurate processing of college payroll using the Banner Enterprise Resource Planning ( ERP ) and Human Resources Information System ( HRIS ).
Prepare and input monthly payroll documents, timesheets, contracts, garnishments, vacation, and sick leave reports.
Ensure accurate processing of agency and vendor transactions including health insurance ( OEBB ), retirement ( PERS ), 403b plan, 457 plan, health savings accounts ( HSA ), flexible spending accounts ( FSA ), Oregon State Growth Plan ( OSGP ), workers compensation insurance ( SAIF ), Oregon Department of Human Services ( ODHS ) activities, etc.
Prepare and maintain related payroll records, journal entries, and reports and archive documentation according to record retention requirements.
Process employment verifications and Federal and State tax deposits.
Payroll Administration:
Update, revise and maintain employee approval routing spreadsheet and Banner tables.
Assist in delivering payroll and HR benefits and wellness training for employees.
Contribute clear and consistent documentation to HR and Payroll staff procedures.
Payroll and HR Compliance and Policy:
Conducts or assists with HR processes in coordination with HR staff and/or the HR Benefits and Wellness Administrator.
Adherence to all collective bargaining agreements, College policies, and procedures.
In coordination with HR staff, complete Affordable Care Act ( ACA ) reports, perform quarterly audits, annual audits; annual distribution of 1095 forms to all employees; verify accurate ACA audit processing.
Work closely with IT Functional Analysts to ensure new software releases and upgrades are tested and implemented properly and adequate Payroll and HR Benefits system security is maintained.
Assist in developing, refining, and implementing payroll policies, procedures, and internal controls.
Ensure College is in full compliance with Federal and State legal requirements.
Collaborate with independent external auditors on payroll related issues as necessary.
HR Benefits, Leaves, and Wellness:
Ensure complete and accurate Paid Leave Oregon leave processing in coordination with HR staff.
Process quarterly Oregon Sick leave notifications and monthly Banner purge.
Work closely with HR staff to ensure accurate data management for employee benefit programs.
Audit employee leave and accommodation documentation for accuracy and completeness ( FMLA , OFLA , Paid Leave Oregon, Military Leave, Safe Leave, ADA , etc.).
Facilitate employee wellness initiatives in coordination with HR staff.
Support HR staff with annual benefits reporting.
Customer Service:
Work effectively with Payroll and HR staff to ensure effective administration and office coverage.
Work cooperatively with and contribute to a diverse workplace through ideas and experience.
Provide Payroll and HR support to all individuals, committees, and departments through effective customer service.
Provide instructive communication via email and phone to supervisors and employees about essential Payroll and HR policies and procedures.
Marginal Duties:
Participate in college committees.
Other duties as assigned.
Department Specific
Knowledge, Skills, and Abilities
Individuals must possess the listed knowledge, skills and abilities and be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.
Must exercise strong critical thinking and problem-solving skills.
Knowledge and ability to understand COCC’s policies and procedures to ensure correct and proper processing of payroll in a timely manner.
Knowledge of payroll best practices.
Ability to learn and process the College payroll independently, using an enterprise-scale ERP system.
Ability to serve as the back-up to the Payroll/HR Data Administrator in their absence.
Knowledge and understanding of state and federal payroll tax laws, PERS regulations, OEBB requirements, State and Federal leave laws, and 403b/457 compliance.
Ability to maintain confidentiality in all aspects of the job.
Ability to work with a complex payroll system supported with Microsoft Office Suite (Excel, Word, and Outlook) applications.
Ability to communicate, provide assistance and information, and work effectively and cooperatively with the college community and external entities.
Possess strong customer service skills and ability to deal effectively with angry or difficult people.
Ergonomic Requirements
Work hours are typically daytime hours Monday-Friday, with the possibility of exceeding 40 hours per week. Position requires work flexibility based on payroll deadlines that may, at times, include nights and weekends. Work is performed in an office-type setting, mostly sitting with frequent computer use. All individuals are required to be able to perform the essential functions with or without reasonable accommodation.
Minimum Requirements
Education
- Bachelor’s Degree in accounting, finance, business or other related field.
Experience
Three years of direct payroll experience and/or demonstrable payroll-related experience.
Equivalency Statement
The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify under equivalency by responding to the supplemental question presented during the application process.
Preferred Qualifications
Experience
Experience with Banner or HRIS software.
Work experience with community colleges, school districts, or public entities.
Certifications
Ability to obtain a Fundamental Payroll Certification ( FPC ) within two years.
EEO Statement
The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.
This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.
In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.
