Job Information
Lamar University Administrative Specialist in Beaumont, Texas
Position Information
Posting Number 20112937
Position Title Administrative Specialist
FTE 1.0
Position Type Staff
Department Office of International Education and Services
Position Summary Information
Job Summary/Basic Function
About this Role
This position reports to the Executive Director of OIES and works closely with OIES team members and international students and scholars. The Administrative Specialist exercises broadly delegated authority in the administration of the department with regards to purchasing, accounting, payroll, office management, and other administrative activities. Responsibilities require considerable energy, initiative, judgment, reliability, confidentiality, cultural sensitivity, organization, and knowledge of department and University policies. Excellent customer service and collaboration skills are essential for success in this position.
What You’ll Do – Position Duties:
Assists in providing program or procedural information related to the completion of forms and other related documentation using established standards and procedures; reviews and verifies the accuracy and consistency of information, data, records, invoices, and other assignment-related transactions in accordance with established procedures and guidelines. Enters data to Banner, adds and removes holds. In collaboration with the Student Health Center and Academic Health Plans, enrolls international students in health insurance plan.
Prepares and maintains routine and non-routine correspondence, reports, documents, records, and files according to specific work direction, established standards, and procedures; monitors supplies inventory, orders supplies, and/or processes and monitors supply requisitions using Cardinal Purch.
Contacts vendors for purchase and delivery information; monitors requisition information and related expenses, reviews and reconciles invoices, monitors and tracks expenses, and may assist with the development of budget-related materials and proposals adhering to applicable policies and procedures.
Manages director’s calendar, meetings, takes and records meeting minutes, manages team calendar.
Performs other duties as per office needs.
Key Competencies:
Excellent customer service and collaboration skills
Strong initiative and judgment
High level of reliability and confidentiality
Cultural sensitivity and adaptability
Knowledge of department and University policies
Physical Requirements:
- Able to lift 25 pounds and be able to perform a variety of physical tasks including lifting, bending, stooping, squatting, stair climbing, and walking between buildings.
Job Conditions:
- Standard office environment with occasional off-site events
Who We Are:
Lamar University is an accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100 degree options and a community that cares, Lamar students are always proud to be Cardinals.
Lamar University is committed to fostering a culture where students, faculty and staff of all backgrounds can learn, work, and serve.
Benefits:
Health, dental & vision insurance
Life insurance
State of Texas Retirement plans
Tuition covered at 100% for employees, spouses and/or eligible dependent.
Paid time off – vacation, sick, and holidays.
To see more information about the available benefits, please visit: Insurance – Lamar University
Minimum Qualifications
Bachelor’s degree or two years of college coursework related to job functions, or combination of education and experience in related field (2 years of experience = 1 year of formal education).
Two years of clerical, administrative office support or related experience.
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Computer literacy including keyboarding ability and proficiency with word processing, Excel spreadsheets, and presentation software.
Experience with event planning.
Ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds.
EEO Statement
Lamar University is An Equal Opportunity Employer
Veteran's Preference Statement
Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.
Preferred Qualifications
Experience in a higher education setting.
Familiarity with Banner and Cardinal Purch systems.
Experience working with international students or in an international office.
Security Sensitive Statement
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
Salary $29,759 - $38,687
Work Hours
Application Information
Posting Date 07/10/2024
Close Date 10/10/2024
Open Until Filled No
Special Instructions
