Job Information
Lamar University Administrative Coordinator in Beaumont, Texas
Position Information
Posting Number 20112919
Position Title Administrative Coordinator
FTE 1.0
Position Type Staff
Department College of Business Dept
Position Summary Information
Job Summary/Basic Function
About This Role:
This position currently acts as the office manager to perform advanced administrative, secretarial, and clerical tasks and provides support to the Chair of the Department of Business and the Program Director of the Construction Management Program. The Department of Business is a large multi-disciplinary department. (By the fall of 2024, the College of Business will be reorganized, so that some of the department’s faculty will be
moving to other departments. The Administrative Coordinator’s duties will then include work for the Chair of the Department of Management, Marketing and General Business, the Chair of the Department of Construction Management, and the Director of General Business Programs.) This position performs a wide variety of administrative duties and serves as a key communication link between the department(s) and faculty, students, and the general public.
What You’ll Do – Position Responsibilities
- Provides administrative support to the Department Chair(s), Program Director, and
faculty; monitors and develops schedules; assists in classroom assignments; works with
advising and Degree Works; monitors budgets; handles purchasing, invoices, and
receipts; maintains supplies and equipment; communicates with faculty and students as
needed. Provides customer service by greeting and assisting students, faculty, staff, and
visitors; copying and distributing messages within the office; taking incoming calls and
routing calls to the correct office or person, and responding to questions and inquiries
from students, faculty, staff, and the public. Drafts department official communications
and maintains electronic documents. Prepares program announcements to students
(e.g., jobs, scholarships, events, etc.) Interprets and explains policies and procedures
and resolves problems or complaints as necessary. Provides other student needs that
are supported by the College-level staff.
- Prepares and distributes various correspondence; responding to emails; creates reports,
labels, and lists; types required forms and reports; answers, screens, and forwards calls;
photocopies and scans; coordinates and schedules meetings and events; and manages
calendars.
- Maintains all required accreditation materials and annual reporting such as formatting
and drafting documents, maintenance of the document repository for all programs,
especially for the Construction Management Program. Collects and reports data for
ACCE and AACSB accreditation.
- Provides related support by training and supervising student workers; arranges
luncheons and special events and reimbursements; and provides technical/software
support and training. Organizes and manages program events (e.g. CM Job Fair, CM
Orientation, CMAC meetings, etc.) Communicates with CMAC and the construction
industry organizations. Maintains department or unit filing systems by updating files
with new information; retrieves information and files as requested; ensures security of
personnel files; ensures confidentiality of information; follows guidelines for the
destruction and removal of files and confidential employee information; and tracks files
and information as appropriate.
- Provides administrative support to the faculty; organizes meetings; prepares minutes of
meetings; etc. Manages the CM Lab.
- Performs other duties as assigned in response to the needs of the departments and
programs.
Key Competencies:
- Excellent organization, communication, and interpersonal skills Advanced computer skills in all packages of MS Office Knowledge of university system and processes Knowledge and experience working in LU computer systems such as Banner, Cardinal Purch, Argos, Degree Works, Dashboard, AdAstra Scheduling, Chrome River, Smartsheet, etc.
Physical Requirements:
- Able to lift 25 lbs. and be able to perform a variety of physical tasks, including sitting, lifting, bending, stooping, squatting, stair climbing, and walking between buildings.
Job Conditions:
Work is performed primarily in a standard office environment with frequent interruptions. This position may require the performance of other job-related duties to meet university and departmental needs.
Who We Are:
Lamar University is an accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100-degree options and a community that cares, Lamar students are always proud to be Cardinals.
Lamar University is committed to fostering a culture where students, faculty and staff of all backgrounds can learn, work, and serve.
Benefits:
Health, dental & vision insurance
Life insurance
State of Texas Retirement plans
Tuition covered at 100% for employees, spouses and/or eligible dependent.
Paid time off – vacation, sick, and holidays.
To see more information about the available benefits, please visit: Insurance – Lamar University (https://www.lamar.edu/faculty-staff/human-resources/insurance.html)
Minimum Qualifications
High School diploma or GED equivalent
Minimum 3-years’ experience in an office setting Should be familiar with specialized terms, practices, or systems.
EEO Statement
Lamar University is An Equal Opportunity Employer
Veteran's Preference Statement
Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.
Preferred Qualifications
2 years of college education.
Bachelor’s degree preferred.
Work experience at a college, university, or other school setting
Security Sensitive Statement
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
Salary $29,759-$38,687
Work Hours
Application Information
Posting Date 06/14/2024
Close Date 09/13/2024
Open Until Filled No
Special Instructions
