Job Information
City of Baytown Buyer I/II in Baytown, Texas
Buyer I/II
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Buyer I/II
Salary
$19.02 - $30.07 Hourly
Location
2401 Market St. Baytown, TX
Job Type
Full Time
Job Number
25-00030
Department
Finance
Division
Purchasing / Warehouse
Opening Date
12/04/2024
Description
Benefits
Questions
Job Summary
Join our dynamic procurement team as a Buyer I/II, where you'll manage purchasing processes, negotiate with suppliers, and ensure timely delivery of quality goods and services. We're seeking detail-oriented professionals with strong analytical skills and a passion for optimizing supply chain operations. Grow your career in a collaborative environment with opportunities for advancement and professional development.
The Buyer I is responsible for general purchases, assists with contracts; technical writing; preparing, reviewing, and evaluating bid specifications for annual supply contracts, assigned formal bids, and requests for proposals. Monitors various departmental budgets regarding annual supply contracts. Provides budget information to the Purchasing Manager. Interprets and applies City purchasing policies and procedures.
The Buyer II is responsible for general purchases including single purchases and issuing purchase orders as per annual contracts, performs various functions with informal requests for quotes including certain reoccurring annual contracts; technical writing; preparing, reviewing, and evaluating bid specifications for assigned goods and services generally between $3,000 and $50,000. Analyzes department needs to determine proper/best practice procurement procedure. Serves as the procurement card administrator including reviewing and approving all activities with the oversight of the Purchasing Coordinator. Periodically participates in the Invitation for Bids and routine annual contract renewal process as assigned by the Purchasing Coordinator. Monitors various departmental budgets regarding annual supply contracts. Coordinates with Finance to ensure proper funding sources. Proactively engage with vendors, establish healthy vendor relationships and maintain up to date vendor information. Assists with special projects assigned by the Purchasing Coordinator. Interprets and applies all City purchasing policies and procedures and demonstrates a comprehensive knowledge of Texas State bid laws.
Duties
Buyer I
Assists in preparation of bid specifications and performance conditions to elicit formal competitive bids for assigned groups of commodities and services over $50,000; reviews and evaluates supplier's proposals to determine products and services are in compliance with stated specifications and conditions; advises and confers with various departments; and recommends award of purchase contracts to suppliers proposing the best value bid encompassing the breakdown i.e., common unit bids received, and like or same commodities.
Confers with departmental representatives to determine purchasing needs, including quantity and quality standards, delivery requirements and specifications; interprets and applies City purchasing policies and procedures. Receives, reviews, analyzes and processes departmental purchase requisitions for accuracy and validity. Processes purchase orders and change orders.
Provides assistance and support to Purchasing Manager as requested;
Authorizes purchase requests, identifies available sources, determines procurement methods, selects suppliers, and directs issuance of purchase orders.
Researches, compiles, and prepares data for special projects and various reports for the Purchasing Manager. Purchases fixed assets and maintains fixed asset numbering systems. Assists Contract Administrator with contracts as necessary.
Responsible for all City auctions. Interacts with Departments to arrange for disposition of City assets and maintains fixed asset numbering systems.
Performs all other duties as assigned.
Buyer II
Assists City Departments in preparation of bid specifications and performance conditions to elicit informal competitive bids for assigned groups of goods and services under $50,000; reviews and evaluates supplier's proposals to determine products and services are in compliance with stated specifications and conditions; advises and confers with various departments; and recommends award of purchase contracts to suppliers proposing the best value bid encompassing the breakdown i.e., common unit bids received, and like or same commodities.
Confers with departmental representatives to determine purchasing needs, including quantity and quality standards, delivery requirements and specifications; interprets and applies City purchasing policies and procedures. Receives, reviews, analyzes and processes departmental purchase requisitions for accuracy and validity. Processes purchase orders and change orders.
Proactively engage with vendors, establish healthy vendor relationships and maintain up to date vendor information. Main point of contact for vendor relations.
Authorizes purchase requests, identifies available sources, determines procurement methods, selects suppliers, and directs issuance of purchase orders.
Researches, compiles, and prepares data for special projects and various reports for the Purchasing Coordinator. Purchases fixed assets and maintains fixed asset numbering system. Oversees the City Procurement Card (P-Card) program.
Responsible for ensuring operations and tasks continue processing in the absence of the Purchasing Coordinator and/or Contract Administrator. Includes various periods of cross-training with the Contract Administrator & Purchasing Coordinator to have knowledge and understanding of higher-level tasks and procedures.
Performs all other duties as assigned
Minimum Qualifications
Buyer I
Required:
High School Diploma or equivalent (GED) plus specialized technical courses.
Two years related experience.
Preferred:
Municipal government experience in Purchasing or any purchasing related field.
Certified Public Purchasing Buyer
Buyer II
Required:
Associate’s Degree from an accredited college or institution in Finance, Accounting or a related field.
Four years direct purchasing/procurement related experience.
OR
- An equivalent combination of education, experience, certification and/or licenses sufficient to successfully perform the essential functions of the job.
Preferred:
Purchasing/Procurement Certified: CPPB, CPPO, CPP or equivalent
Local Government Procurement Experience
Knowledge, Skills and Abilities
Knowledge of up-to-date governmental purchasing principles, methods, procedures, and Uniform Commercial Code. Ability to apply principles of logical thinking to define problems, collect data, establish facts, and draw valid conclusions. Skills in the use of microcomputer word processing and spreadsheet software applications, technical writing, and ability to communicate effectively and efficiently on a professional level. Ability to get along appropriately with co-workers and the public.
Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.
Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.
Overall Position Strength Demands
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
To promote health and wellness, we provide a comprehensive benefits program (listed below) to meet the needs of you and your family. Our goal is to help you live and work well – 365 days a year.
Medical
United Healthcare
Effective the first day of the month following 30 days of employment
Annual Deductible (Network) $750 Indiv/$2,250 Family
In-Network Benefit 80%/20% after plan deductible
$50 co-pay (general visit)
RX - $10 Generic/$40 Formulary/$75 Non-Formulary
Flexible Spending Accounts: Healthcare and Dependent Care expenses
FREE virtual visits
Dental
Cigna Dental PPO & DHMO
Effective the first day of the month following 30 days of employment
Preventative & diagnostic covered at 100%
Annual Deductible: $50/Indiv (Cigna PPO) - No annual deductible for Cigna DHMO
Vision
Superior Vision
Effective the first day of the month following 30 days of employment
In-Network exam co-pay $10 & $25 materials co-pay
Frames: $140 Allowance - Contact Lenses: $160 Allowance
Holistic Health & Wellness
Employee Wellness Center offering FREE primary care medical treatment for employees & dependents on the Medical plan
FREE access to gyms, Shipt, and Walmart+ through our employee medical insurance
Gym partnership with Lee College Wellness Center & swimming pool for $58/year
Employee Assistance Program providing employees and their household family members up to 8 FREE counseling sessions per issue per year, legal and financial assistance, will generator tools, and more!
Sick Leave Pool providing participants additional paid sick time if accruals are exhausted.
SmartDollar: free online program providing tips and tools from Dave Ramsey for getting out of debt and building good saving practices
Retirement
Texas Municipal Retirement System:
7% employee contribution with a 14% employer match
5 year vesting
Retirement Eligibility: 20 years of service/any age - or - 5 years of service/at least age 60
FREE Life Insurance coverage up to 1X your base annual salary
MissionSquare and Roth IRA plans: additional voluntary employee participation
Disability Insurance
Equitable:
Long-term Disability: voluntary elected coverage. Pays 60% of monthly earnings up to $8,000 per month up to social security age, depending on the disability
Short-term Disability: voluntary elected coverage. Pays 60% of weekly earnings up to $1,000 per week for up to the first 13 weeks of a disability
Training and Tuition Assistance
The HUB Employee Training Center: we invest in you by equipping you with the knowledge and skills needed to live out our Purpose and Core Values
Access to funding up to $1,500 per semester or $3,000 per year for tuition toward courses that are job-related or will enhance your work performance
Generous Paid Sick, Vacation, & Holiday Leave
10 holidays per year and one personal employee day per year
15 days sick leave per year
Starting at 10 days of vacation per year; up to 25 days per year
Sick and Vacation hours roll over annually up to the maximum limit
15 days Paid Parental Leave
To explore all of the benefits we offer, please visit: https://baytownbenefits.com/
01
Which of the following best describes your highest level of education?
High School Diploma/GED
Associates Degree
Bachelors Degree
Masters Degree
None of the above
02
How many years of direct purchasing/procurement related experience do you have?
1 - 2 years
2 - 3 years
3 - 4 years
4 - 5 years
5+ years
None of the above
03
How many years of experience do you have in municipal government purchasing/procurement?
1 - 2 years
2 - 3 years
3 - 4 years
4 - 5 years
5+ years
None of the above
04
Please select which purchasing/procurement certifications you have:
CPPB (Certified Professional Public Buyer)
CPPO (Certified Public Procurement Officer)
CPP (Certified Purchasing Professional)
CPPM (Certified Professional Purchasing Manager)
None of the above
Required Question
Agency
City of Baytown
Address
2401 Market Street Baytown, Texas, 77520
Phone
281-422-8281
Website
http://www.baytown.org
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