Job Information
Louisiana Department of State Civil Service Payroll & Total Rewards Specialist in Baton Rouge, Louisiana
Payroll & Total Rewards Specialist
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Payroll & Total Rewards Specialist
Salary
$0.00 Biweekly
Location
Baton Rouge, LA
Job Type
Unclassified
Job Number
BRCC08082024PTR-LP
Department
Baton Rouge Community College
Opening Date
08/08/2024
Closing Date
Continuous
Description
Benefits
Supplemental Information
Baton Rouge Community College (BRCC) seeks to fill the position of Payroll & Total Rewards Specialist. The Payroll & Total Rewards Specialist is located in the Human Resources Department. This is a full-time position. Position will be opened until it's filled.
REPORTS TO:
Director of Payroll & Total Rewards
COMPENSATION:
Anticipated starting salary will be commensurate with education and work experience. For more information about Baton Rouge Community College (BRCC), visit http://www.mybrcc.edu/.
APPLICATION INSTRUCTIONS:
Applications for this position should include a cover letter, resume/CV, transcripts, and names of contact information for three (3) work-related references. These documents must be attached to your application to be considered.
Incomplete applications will not be considered
CONTACT INFORMATION:
Office of Human Resources
Baton Rouge Community College
201 Community College Drive
Baton Rouge, LA 70806
RecruitTalent@mybrcc.edu
A criminal background check will be required of all selected applicants. An offer of employment is contingent upon passing a pre-employment background check.
This organization participates in the E-Verify program. For more information on E-Verify, please contact DHS at (888) 464-4218.
BRCC is proud to be an Equal Opportunity Employer. We promote diversity of thought, culture, and background, which connects the entire BRCC family. We don’t just accept difference – we celebrate it, we support it, and we thrive on it for the benefit of our employees, our students, and our institution.
Voluntary Self-Identification of Disability
As an executive branch state agency, the Baton Rouge Community College is required by La. R.S. 46:2597 to establish annual strategies and goals related to employment of individuals with disabilities. In order to effectively measure and report our progress to this end, La. R.S. 46:2597 requires us to ask employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five (5) years.
Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so (if applicable). Your answer will be maintained confidentially. Completing the form will not negatively impact you in any way. For more information about this form or the Americans with Disabilities Act, visit the Office of the State Americans with Disabilities Act (ADA) Coordinator’s website athttps://www.doa.la.gov/doa/office-of-state-ada-coordinator/.
Minimum Qualifications
Required Education:
- High School Diploma
Required Experience:
- At least one (1) year of relevant payroll experience
Required Knowledge, Skills, & Abilities:
Advanced:
Written and oral communication skills
Ability to work well with others
Interpersonal skills and the ability to handle sensitive and confidential information
Working knowledge of and proficiency with a variety of computer word processing, spreadsheet, and database software applications.
Proficient:
Organizational & time management skills
HR best practices and laws/regulations related to benefits and laws/regulations relevant to the payroll profession
Attention to detail, time management, and organization to ensure accuracy and timeliness.
Preferred Qualifications
Preferred Education:
- Associate's degree in human resources, Business, or related field
Certifications:
- CPP, SHRM-CP/SHRM-SCP, PHR/SPHR
Preferred Experience:
- 3+ years of full-time, hands-on benefits, payroll, or leave administration experience
Preferred Knowledge, Skills, & Abilities
Experience with Banner, PeopleSoft, and/or SAP
Higher Education experience
Louisiana state service (i.e., employment in a state agency in Louisiana)
Job Concepts
Under general supervision, the Payroll and Total Rewards Specialist performs various complex functions in preparing, processing, maintaining, verifying, and reconciling employee payroll records and paying funds to BRCC personnel. The incumbent is also responsible for employee leave administration and reconciliation, including leave for FMLA, Workers’ Compensation, and ADA-qualifying circumstances.
Payroll Processing
Performs all duties associated with preparing payroll for accurate and timely processing of employee payroll checks, including final paychecks, off-cycle checks, retro-pays, one-time refunds/deductions, garnishments, recoupments, direct deposit, deductions, and leave reconciliations.
Handles complex payroll issues, i.e., questions regarding paycheck/remuneration, taxes, benefits, salary, etc. Resolves problems with deductions/credits, premiums, etc.
Ensures that all employees’ time has been entered through web and departmental time entry and approved for bi-weekly payroll processing.
Collects, reviews, and accurately enters time for specific employees for bi-weekly payroll processing within established guidelines.
Researches and analyzes discrepancies and processes appropriate corrections.
Processes paper time sheets and maintains approver relationships in Banner
Maintains accurate payroll records both in Banner and on paper. Ensures payroll-related documents are provided to the file room for timely filing.
Maintains current payroll policies and procedures manual and forms in conjunction with Louisiana Community and Technical College System (LCTCS) centralized payroll policies, procedures, and forms.
Ensures proper authorization is obtained for all payroll actions and proper documentation is maintained.
Reviews, monitors, and verifies payroll reports. Works with the LCTCS Payroll Office to ensure all data entry is accurate and timely to ensure successful payroll and minimize errors, overpayments, and failures. Generates payroll reports as needed.
Leave Administration
Administers workers' compensation leave processing, leave buyback
Tracks and monitors employees’ service dates/adjusted leave service dates and calculates corrections to leave accrual as needed.
Maintains accurate, up-to-date leave information in the HRIS System (Banner) to ensure employee compensation is calculated correctly.
Manages, maintains, and coordinates leave and pay for Workers’ Compensation, FMLA, and ADA programs.
Employee Benefits Maintenance
Answers benefit inquiries and resolves benefit complaints related to deductions, escalating to leadership when appropriate.
Enters premium deductions, demographics, and other relevant data into the HRIS System (Banner) and Office of Group Benefits’ eEnrollment portal for all enrollments, terminations, and changes, including those requiring qualifying events, and reconciles them in payroll.
Calculates payment plans for back premiums for employees on leave without pay and calculates and processes one-time additional payments and refunds.
Assists with administering and maintaining BRCC’s insurance and retirement programs. These programs include, but are not limited to, health, life, voluntary insurance plans, TRSL, ORP, LASERS, and voluntary supplemental retirement plans.
Compliance & Auditing
Provides payroll support for departments and assists in interpreting and applying payroll regulations, policies, and procedures. Consult with employees and supervisors on policies and procedures related to leave options and regulations.
Advises staff of payroll deadlines and matters related to payroll processing
Ensures that personnel and payroll actions comply at all times with federal, state, LCTCS, and BRCC regulations, and policies.
Maintains and expands knowledge and understanding of existing and proposed federal and state laws/regulations affecting human resource management, particularly those involving payroll matters
Other duties as assigned
Benefits for unclassified employees are determined by the individual hiring authority.
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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