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HUMAN RESOURCES SPECIALIST (HR Title VII Specialist)

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HUMAN RESOURCES SPECIALIST (HR Title VII Specialist)

Salary

$3,946.80 - $7,658.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

16/50682132/HRS/11.11.24-TM

Department

DOTD-Administration

Division

Section 16

Opening Date

11/04/2024

Closing Date

11/11/2024 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

16/50682132/HRS/11.11.24-TM

Section 16 - Human Resources

Human Resources Specialist

About this position:

The incumbent independently manages the Internal Title VII program for approximately 4300 DOTD employees, which includes the development and implementation of the Affirmative Action Plan, statistical reporting and evaluation of DOTD's workforce, and oversight of the investigation of complaints of discrimination and harassment. Incumbent also serves as the point of contact for all employees regarding Equal Employment Opportunity (EEO) matters as well as Sexual Harassment and Discrimination complains. Maintains knowledge of state and federal laws, regulations, and guidelines that pertain to the Internal Title VII Program. Advises the Employee Relations Manager, Personnel Management and Payroll/Benefits Unit Manager, as well as the HR Director on highly sensitive and confidential employee issues. Interacts with representatives from the Department of State Civil Service (DSCS), U.S. Equal Employment Opportunity Commission (EEOC), and the U.S> Department of Justice. The incumbent of this position also works closely with the DOTD Employment Attorney on all employee relations matters.

This position may be filled as either a probational appointment (open to all qualified applicants); or a promotion (open to all statewide classified and Agency-wide permanent status employees).

Bi-weekly Special Entrance Rates (SER)

Human Resources Specialist - $1821.60

* Progressive Premium Pay for hours actually worked*

0 months to less than 2 years - $1.00/hour

2 years to less than 4 years - $1.50/hour

4 years or greater - $2.00/hour

Please visit our DOTD Career Center for more information about our agency:

http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx

No Civil Service test score is required in order to be considered for this vacancy.

Preference will be given to applicants with experience with investigating Title VII complaints and administering an Affirmative Action Plan.

AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:

• Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

• Displaying Expertise:The ability to exhibit specialized skills or knowledge gained from experience or training

• Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Applicants can check the status of their application at any time by selecting the ‘Application Status’ link after logging into their account.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Candace Rustad

Human Resources Manager

225-379-1239

Candace.Rustad@la.gov

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp

Minimum Qualifications

MINIMUM QUALIFICATIONS:

A baccalaureate degree plus three years of professional level human resources experience.

SUBSTITUTIONS:

a. Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:

A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience tosubstitute for the baccalaureate degree.

b. A Master's in Business Administration, Public Administration, Human Resources/Personnel, Industrial/Organizational Psychology, or Organizational Behavior will substitute for one year of the required experience. (The college transcript must indicate the major as business administration, public administration, human resources/personnel, etc. Master's degrees in fields such as marketing, economics, etc. are not acceptable.)

c. Possession of a Juris Doctorate will substitute for one year of the required experience.

Advanced degrees with less than a Ph.D. will substitute for a maximum of one year of the required experience.

d. A Ph.D. in Business Administration, Public Administration, Human Resources/Personnel, Industrial/Organizational Psychology, or Organizational Behavior will substitute for two years of the required experience.

All advanced degrees will substitute for a maximum of two years of the required experience.

e. Certification by the Society for Human Resource Management (SHRM) as a Professional in Human Resources (PHR), a Senior Professional in Human Resources (SPHR), a Certified Professional (CP) or a Senior Certified Professional (SCP) will substitute for a maximum of one year of the required experience.

NOTE:

In order to receive credit, your certification must be current (i.e., issued within the last three years). If you have been certified and your certification expires, you must apply for and be re-certified before you can get credit again. Information regarding certification may be obtained from the Human Resource Certification Institute, 1800 Duke Street, Alexandria, Virginia, 22314. Phone: 866-898-4724 or Fax: 703-535-6474.

NOTE:

Human resources experience is that experience gained in an office whose sole responsibility is the administration of a comprehensive personnel program including many if

not all of the following programs: recruitment, selection and placement; training; equal employment opportunity; disciplinary and grievance proceedings; classification and wage; payroll; and employee relations OR experience gained in an office whose sole responsibility is the administration of one aspect of a comprehensive personnel program, such as training, payroll, or equal employment opportunity.

NOTE:

Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To perform specialized tasks in the maintenance of human resources functions.

Level of Work:

Advanced.

Supervision Received:

Direct from a Human Resources Supervisor, Human Resources Manager, or higher level administrative official.

Supervision Exercised:

May supervise one lower level Human Resources Analyst.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Human Resources Analyst C by the presence of serving as a technical specialist over assigned programs.

Differs from Human Resources Supervisor by the absence of direct supervision of two or more subordinates, one of which must be a professional Human Resources position.

Please refer to the approved DSCS Allocation Criteria Memorandum for specific allocation requirements.

Examples of Work

60% Serves as the subject matter expert regarding all internal Title VII matters. Supports Executive Management, Section Heads, District Administrators, and all other employees in the administration of EEO policies and procedures. Administers/coordinates EEO training on an ongoing basis and as needed; presents at New Employee Orientation and New Supervisor Orientation on the policy and procedures of the agency related to Title VII. Tracks EEO training completions and reports on employee compliance with such. Acts as the point of contact for all employees for all Internal title VII matters. Assists Appointing Authorities in the investigation of discrimination and sexual harassment claims; prepares a thorough report detailing the findings of the investigation and consults with the DOTD Employment Attorney on the legal sufficiency of claims. Makes recommendations to the Employee Relations Manager, Personnel Mangement and Payroll/Benefits Unit Manager, HR Director, and/or Executive Management to address sensitive and confidential employee issues related to the Internal Title VII Program. Coordinates complaints filed by DOTD employees with the EEOC and recommends necessary actions and solutions to address reported issues. Makes recommendations to current policies and practices to align with state and federal laws related to Title VII. Stays abreast of changes to state and federal laws; participates in trainings, seminars, and conferences to enhance knowledge and skills related to the Internal Title VII Program. Maintains records of reports, complaints, and other documents in accordance with the agency's Records Retention Schedule.

35% Develops, implements, and administers the agency's Affirmative Action Plan (AAP) in accordance with federal and state laws. The AAP is updated at minimum every five years or sooner if there are significant changes; submits the AAP annually to the Department of State Civil Service (DSCS). Each December, assess the progress made towards set goals and/or targets potential areas of concern in an effort to address identified deficiencies. Monitors the progress of set initiatives and achievements of established goals. Presents the AAP to DOTD Executive Management, Appointing Authorities, and the DOTD Diversity Council to increase awareness of the goals and progress achieved. Ensures the publication of the current AAP on the DOTD Intranet/Internet. Analyzes and makes recommendations to current policies and practices to assist with meeting AAP goals.

Compiles reports and statistical data; conducts in-depth reviews to establish goals aimed at increasing the diversity of DOTD's workforce; develops and implements achievement plan to reach set goals; and identifies area of potential concern. Disseminates reports to Executive Mangement for their appropriate review and action.

5% May be required to perform other duties as necessary, including but not limited to emergency disaster support activities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  Are you a permanent LADOTD employee?

• Yes

• No

  02

  Are you a probational LADOTD employee?

• Yes

• No

  03

  Are you a current or former employee of the State of Louisiana?

• Yes

• No

  04

  If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "N/A".

  05

  To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LaDOTD. Please type "N/A" if there are no immediate family members?

  06

  What are your career interests?

  07

  Do you have experience with Title VII (discrimination and sexual harassment) investigations? If yes, please describe your experience.

  08

  Do you have experience with administering an Affirmative Action Plan? If yes, please describe your experience.

  09

  CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

• 1= I have no experience and/or am uncomfortable communicating effectively

• 2= I have limited experience or require assistance to communicate effectively

• 3= I can communicate effectively

• 4= I can communicate effectively and help others improve their communication

  10

  CE: Explain your rating by providing specific and relevant examples in the box below.

  11

  DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.

• 1= I have no experience and/or am uncomfortable displaying expertise

• 2= I have limited experience or require assistance to display expertise

• 3= I can display expertise

• 4= I can display expertise and help others improve their ability to display expertise

  12

  DE: Explain your rating by providing specific and relevant examples in the box below.

  13

  MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

• 1= I have no experience and/or am uncomfortable making accurate judgments

• 2= I have limited experience or require assistance to make accurate judgments

• 3= I can make accurate judgments

• 4= I can make accurate judgments and help others improve their ability to make accurate judgments

  14

  MAJ: Explain your rating by providing specific and relevant examples in the box below.

  Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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