Job Information
Louisiana Department of State Civil Service ADMINISTRATIVE COORDINATOR 2 (Stockroom) in Baton Rouge, Louisiana
ADMINISTRATIVE COORDINATOR 2 (Stockroom)
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ADMINISTRATIVE COORDINATOR 2 (Stockroom)
Salary
$1,985.00 - $3,572.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
61/13800/AC2/10.02.2024-KL
Department
DOTD-Engineering & Operations
Division
District 61- Baton Rouge
Opening Date
10/02/2024
Closing Date
10/16/2024 11:59 PM Central
Description
Benefits
Questions
Supplemental Information
DISTRICT 61 - UNIT 001 – Baton Rouge
JOB NUMBER: 61/13800/AC2/10.02.2024-KL
ADMINISTRATIVE COORDINATOR 2 (Stockroom)
Please visit our DOTD Career Center for more information about our agency:
http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Core Competencies:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.
About this position
This position functions as a Stockroom Clerk in District 61/Unit 001, EBR Parish of the Department of Transportation and Development and reports directly to the Administrative Program Manager 2. The incumbent is expected to receive and unload stock or equipment. Inspects incoming stock or equipment and compares to specifications on invoice, requisition or purchase order. This position requires the applicant to possess a valid Louisiana Class “E” Driver’s License and be able to lift 50 pounds.
Please list all work experience on the application. Failure to include all work experience may affect your eligibility for this position.
The LA DOTD is a diverse organization with approximately 4,000 employees state-wide. Our agency employs individuals in professional, technical, and administrative support positions to provide a strong and reliable transportation system. We seek talented and innovative people who demonstrate excellence while delivering transportation systems that enhance quality of life and facilitate economic growth.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
No Civil Service test scoreis required in order to be considered for this vacancy.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *
DOTD EMPLOYEES: Refer to appropriate EDSM directive for required structured training requirements and PPM # 59 Workforce Development on training guidelines.
For further information about this vacancy contact:
Aprillynn Gautreau
Administrative Program Manager 2
225-231-4187
DOTD EMPLOYEES: Refer to appropriate EDSM directive for required structured training requirements and PPM # 59 Workforce Development on training guidelines
“The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.”
Minimum Qualifications
MINIMUM QUALIFICATIONS:
One year of experience in which clerical work was a major duty
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:
To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Employees follow detailed procedural guidelines in completing well-defined duties.
Level of Work:
Experienced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.
Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.
Examples of Work
Function Statement:
The overall function of this positon is the cap of a Career Progression Group (CPG) with Administrative Coordinator 1 as the entry level. This position is located in the District 61/Unit 001/Stockroom of the Department of Transportation and Development and reports directly to Administrative Program Manager 2.
Job Duties and Responsibilities:
30% Receiving:
Receives and unloads stock or equipment. Inspects incoming stock or equipment and compares to specifications on invoice, requisition or purchase order. Verifies shipping and receiving documents signed and dated with goods received to determine accuracy and takes action to resolve discrepancies to include refusal or delivery. Tags, marks, labels and stores stock in appropriate locations. Keeps an accurate account of items received. Notifies supervisor of any problems encountered during the receiving, labeling and put-away process of materials, supplies, documents and/or equipment.
30% Inventory:
Maintains stock inventory to ensure that adequate supplies are available. Conducts annual and/or periodic physical inventories, usually once per month. Maintains inventory in an orderly and organized manner through use of stock rotation, periodic counts, etc. Notifies supervisor of any inventory problems.
30% Distribution:
Maintains log of equipment usage/distribution. Receive requests, either in person, via phone, email or fax, and addresses all requests in a timely manner. Delivers stock or equipment either in person or via delivery service such ad US Mail, UPS, FedEx. Notifies supervisor of any problems encountered.
5% Miscellaneous:
Operate and performs routine user maintenance on material handling equipment such as forklifts, pallet jacks, or carts. Serves as runner to pick up and deliver mail. May serve as lead worker or assist in the training of lower level clerks or new employees. Keeps work area neat and free of safety hazard. Uses office equipment such and fax, phone, personal computer, copier, etc.
5% Miscellaneous Duties:
May be required to perform other duties as necessary including, but not limited to, emergency/disaster support activities.
100%
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Are you a permanent LA-DOTD employee?
Yes
No
02
Are you a probational LA-DOTD employee?
Yes
No
03
Are you a current or former employee of the State of Louisiana?
Yes
No
04
If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA".
05
To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members?
06
What are your career interests?
07
Are you able to lift 50 pounds or?
Yes
No
08
Do you have a valid Louisiana drivers license ?
Yes
No
09
ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
1= I have no experience and/or am uncomfortable accepting direction
2= I have limited experience or require assistance to accept direction
3= I can accept direction
4= I can accept directions and help others improve their ability to accept direction
10
ADi: Explain your rating by providing specific and relevant examples in the box below.
11
DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
1= I have no experience and/or am uncomfortable demonstrating accountability
2= I have limited experience or require assistance to demonstrate accountability
3= I can demonstrate accountability
4= I can demonstrate accountability and help others improve their ability to demonstrate accountability
12
DA: Explain your rating by providing specific and relevant examples in the box below.
13
UD: Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action.
1= I have no experience and/or am uncomfortable using data
2= I have limited experience or require assistance to use data
3= I can use data
4= I can use data and help others improve their ability to use data
14
UD: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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