Job Information
Louisiana Department of State Civil Service ADMINISTRATIVE ASSISTANT 2/3/4 in Baton Rouge, Louisiana
ADMINISTRATIVE ASSISTANT 2/3/4
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ADMINISTRATIVE ASSISTANT 2/3/4
Salary
$1,985.00 - $3,572.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
ADMASST2-4-11-20-24-WW
Department
Gov-LA Comm Law Enforce Adm Crim Justice
Opening Date
11/20/2024
Closing Date
11/27/2024 11:59 PM Central
Description
Benefits
Questions
Supplemental Information
The Louisiana Commission on Law Enforcement is posting this vacancy.
Louisiana Commission on Law Enforcement receives federal grants that are distributed to all aspects of Law Enforcement throughout the State.
Selected Core Competencies:
Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.
Using Data:The ability to use relevant and valid data to inform a recommendation for action.
Selected Preferred Competencies:
Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change.
Managing Time:The ability to control your time to increase effectiveness, efficiency, or productivity.
This position participates in aCareer Progression Group (CPG)and may be filled as anADMINISTRATIVE ASSISTANT 2/3/4. The level at which the vacancy is filled will be determined by the qualifications of the candidate selected. This position provides the opportunity to advance within this job series.
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
*Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment.
Louisiana is a State as a Model Employer for People with Disabilities.
For further information about this posting, please contact:
Whitley Williams
Human Resources
Post Office Box 3133
Baton Rouge, LA 70821
whitley.williams@lcle.la.gov
Minimum Qualifications
MINIMUM QUALIFICATIONS:
One year of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:
To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual.
OR
To provide highly-skilled keyboarding support in the transcribing and recording of information.
Employees perform recurring duties independently, however, are given specific instructions for non-routine assignments as needed.
Level of Work:
Experienced.
Supervision Received:
General from a professional, supervisor or manager.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Assistant 1 by the presence of responsibility for duties that begin requiring independent judgment and initiative to perform.
Differs from Administrative Assistant 3 by the absence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.
Examples of Work
SECRETARIAL
Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff.
Prepares, proofreads, and edits correspondence, reports, and other materials.
Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.
Maintains supervisor's calendar, as instructed, making appointments and arranging meeting rooms and materials.
Sorts and distributes incoming mail.
May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.
KEYBOARDING
Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.
Types material that involve knowledge of special terminology.
Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.
Proofs typing results for typographical errors, spelling, punctuation and format accuracy.
Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
I have no experience and/or am uncomfortable accepting direction
I have limited experience or require assistance to accept direction
I can accept direction
I can accept directions and help others improve their ability to accept direction
02
Explain your rating by providing specific and relevant examples in the box below.
03
Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.
I have no experience and/or am uncomfortable adapting to change
I have limited experience or require assistance to adapt to change
I can adapt to change
I can adapt to change and help others improve their ability to adapt to change
04
Explain your rating by providing specific and relevant examples in the box below.
05
Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
I have no experience and/or am uncomfortable communicating effectively
I have limited experience or require assistance to communicate effectively
I can communicate effectively
I can communicate effectively and help others improve their communication
06
Explain your rating by providing specific and relevant examples in the box below.
07
Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
I have no experience and/or am uncomfortable demonstrating accountability
I have limited experience or require assistance to demonstrate accountability
I can demonstrate accountability
I can demonstrate accountability and help others improve their ability to demonstrate accountability
08
Explain your rating by providing specific and relevant examples in the box below.
09
Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity.
I have no experience and/or am uncomfortable managing time.
I have limited experience or require assistance to manage time
I can manage time
I can manage time and help others improve their ability to manage time
10
Explain your rating by providing specific and relevant examples in the box below.
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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