Easter Seals Jobs

The Contracts Team in the School of Medicine, Office of Research Administration (ORA), we are seeking a Sr. Sponsored Projects/Contracts Specialist (SSPS) to support the work of the contracts negotiating team in ORA. The SSPS works both independently and on a team and is expected to exercise sound judgment in carrying out responsibilities in accordance with the University and SOM Policies.

Specific Duties & Responsibilities

• Review contracts and relevant documents to confirm accuracy, completeness, and compliance with the administrative processes.

• Read and interpret grant and contract documents to confirm the accuracy of Fibi, MyRAP, and other applicable systems.

• Review and interpret sponsor requirements, regulations, and institutional policies for contracts and contract proposals.

• Reference and apply training and guidelines from JHU SOM ORA Specialists SOP in addition to other ORA administrative guidance, as applicable.

• Apply all applicable administrative and compliance processes.

• Verify that all ORA-required steps have occurred in the review process and work to correct deficiencies where required.

• Make judgment calls within a complex matrix of policies and regulations, and apply analytical and critical thinking to take consistent and accurate actions. Consistently apply knowledge of SOM, ORA, sponsor regulations, and federal regulations and policies on research compliance, e.g., human subjects, vertebrate animals, and stem cell use.

• Understand processes regarding conflict of interest and compliance that impact proposal submission, contract sign-off, and problem resolution.

• Ensure applicable documents are completed by administrative staff and faculty including correct cost rates (FB, F&A, etc.), and that contracts are submitted via Fibi (the University's routing system for sponsored projects management).

• Compose a significant volume of transmittal correspondence to department administrative staff regarding the Fibi PD/SR review and administrative and compliance processes.

• Advise faculty and department staff on administrative requirements for submitting contracts to SOM ORA.

• Serve as a point of contact for customers who have questions regarding policies and procedures and provide other support services, as applicable.

• Ensure that all files are accurately documented and maintained in OCULUS and MyRAP (JHU SOM ORA's systems for sponsored contract processing and research agreement negotiation) according to ORA policies and guidelines.

• Accurately document and maintain files according to ORA policies and guidelines.

• Meet benchmarks, timelines, and goals to expedite the processing of grants and contracts. Determine schedules to meet review and submission deadlines.

• Work with the Sponsored Agreements Manager to resolve complex workflow and data integrity issues.

• Conduct final review of fully executed contracts and all relevant documents for accuracy and completeness before routing for award set-up.

• Support Sponsored Agreement Manager on special projects, as assigned.

• Verify that all required processes have been met, files are properly assembled for review and are complete.

• Participate in continuing education to learn updates/changes in procedures, policies, regulations, technology, etc.

• Provide backup support for other Sponsored Projects Specialists.

• Other duties as assigned.

Special Knowledge, Skills & Abilities

• Must be able to work both independently and on a team.

• Must understand the importance of teamwork and possess the ability to work with all.

• Exhibits professional interpersonal skills establishing effective relationships with customers and coworkers.

• Must demonstrate excellent critical thinking and analytical skills to evaluate outcomes and determine the most appropriate next steps.

• Must be detail-oriented, well-organized, and able to handle multiple projects in a deadline-driven environment.

• Must consistently demonstrate excellent verbal and written communication skills with all levels of the organization and externally.

• Must be able to quickly adapt when plans and priorities change.

• Must have a clear understanding of accountability and possess the ability to prioritize multiple projects/tasks simultaneously to ensure timely completion.

• Must be customer-service and solution-oriented, and resourceful, with an ability to work independently in a remote environment.

• Must demonstrate skills in analyzing data and forming accurate conclusions and outcomes.

• Ability to learn and adapt to evolving technologies related to grants and contracts management in addition to software, hardware, and other updates as applicable.

• Ability to understand appropriate escalation when applicable.

• Foresees potential delays in accomplishing goals and prepares creative alternatives.

• Takes the lead on daily questions and workload assignments.

• Organizes resources to perform complex tasks efficiently and timely.

Minimum Qualifications

• Bachelor's Degree in a related discipline.

• Three years related administrative experience (e.g., involving contracting, purchasing, or compliance activities), with a minimum of one year experience in a sponsored research environment.

• Intermediate knowledge of MS Office Suite applications.

• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Experience with Fibi, MyRAP, OCULUS, and SAP software preferred.

Classified Title: Sr Sponsored Projects Specialist

Role/Level/Range: ATP/03/PC

Starting Salary Range: $53,800.00 - $94,400.00 Annually ($62,000.00 Targeted. Commensurate with experience)

Employee group: Full Time

Schedule: Monday - Friday, 8:30 AM - 5:00 PM

Exempt Status: Exempt

Location: Remote

Department name: SOM Admin Research Sponsored Projects

Personnel area: School of Medicine

Equal Opportunity Employer:

Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.