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We are seeking a Sr. Grants & Contracts Analyst, Post Award. This position will coordinate all post-award activities related to sponsored projects in the Department of Ophthalmology. The Dept. Of Ophthalmology also provides all financial services for the Dept. of Dermatology. This position reports directly to the Grants & Contracts Post Award Manager to ensure smooth and efficient functioning for the departments. The primary goal of this team position is to ensure timely, effective, and efficient functioning of sponsored funding. This position will act as the final point of contact with departmental faculty and sponsored/budgetary staff relating to post-award activity of sponsored accounts.

Specific Duties & Responsibilities

Sponsored Projects - Post-Awards

• Responsible for reviewing all sponsored awards set up by the Office of Sponsored Projects Shared Services.

• Review is based on accuracy, content, adherence to institutional, government, sponsor guidelines and agreement terms and billing plan.

• Work cooperatively with Research Administration and Sponsored Projects Shared Services to ensure grant accounts are established in a timely and accurate fashion.

• Partner with and act as final point of contact with Departmental faculty and/or divisional budgetary staff and as a liaison with the Central Offices to implement and track awarded grant spending.

• Independently reconcile monthly financial statements for assigned accounts according to University guidelines.

• Create trackers to monitor the expenditure of funds to ensure adherence to award document and University guidelines.

• Prepare monthly variance reports on research actual results verses budget and projections based on burn rates.

• Work with Divisions/Faculty in the Departments to identify reasons for variances and resolve balances on research accounts on a monthly basis.

• Create systems to provide internal support to ensure knowledge and improvement in post-award management within the Divisions/Labs. Monitor costs transfers for lateness and work with Divisions to reduce incidents of late transfers.

• Work as liaison with Central Offices to troubleshoot.

• Responsible for Effort Reporting, labor allocations and chargebacks.

• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts.

• Also provide relevant updates and reports to departmental leadership, as needed, especially for those faculty at risk.

• Demonstrate knowledge of and advise the teams on federal regulations, if applicable.

• Maintain adequate supporting documentation for financial transactions consistent with sponsor, University and department guidelines.

Training

• Implement plans and strategies to increase divisional knowledge of post-award procedures.

• Evaluate current levels of divisional support and create systems to provide internal support to ensure knowledge and improvement in post-award activities.

• Assist faculty in orienting and acclimating new divisional staff on expectations for sponsored accounting systems and reconciliations.

Reporting

• Develop and produce specialized sponsored projects reports utilizing institutional or departmental systems (i.e., Fibi, SAP, Dashboards, etc.) for principal investigators and Ophthalmology/Dermatology Administration when requested.

• Utilize SAP, Fibi and/or Dashboards to provide various reports, such as sponsored revenue and expenses; by PI and in total, total direct and indirect costs submitted by fiscal year, portfolio reviews, spend rates etc.

• Various reports required by sponsors; NIH RPPRs, financial reports, invoicing.

Audit Responsibilities

• Responsible for assisting in preparation of all sponsored materials requested by internal and external auditors.

Communication & Commuinication

• This position requires a sense of understanding that all faculty and staff are on different levels of knowledge of grant post administration.

• Important to coach and mentor junior faculty and staff from all facets of the research arena.

• Must be able to closely monitor those faculty at risk; i.e., spend rates are favorable with funding and future awards are able to cover lab and salary expenses.

Minimum Qualifications

• Bachelor’s Degree in Finance, Accounting or other related field required.

• Five years of experience in sponsored research and financial positions in an academic or medical setting required.

Classified Title: Sr. Grants & Contracts Analyst

Role/Level/Range: ATP/04/PD

Starting Salary Range: $62,300 - $109,000 Annually (Commensurate with experience)

Employee group: Full Time

Schedule: Monday-Friday, 8:30 am - 5:00 pm

Exempt Status: Exempt

Location: Hybrid/School of Medicine Campus

Department name: ​​​​​​​SOM Oph Finance

Personnel area: School of Medicine

Equal Opportunity Employer:

Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.