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We are seeking a Sr. Administrative Manager . Under the direction of the division director and department Associate Administrator, this individual is responsible for the fiscal, administrative, and operational management of the Division of Pediatric Cardiology. This includes strategic planning, development and management of budgets, grants, management of all clinical operations, oversight of clinical practice billing, daily and monthly personnel management, supporting outreach programs as well as affiliate programs, and supporting the research endeavors of the division. The Sr. Administrative Manager will interact with faculty and administration within the Johns Hopkins Medical Institutions, and with local and national organizations.

Specific duties & responsibilities:

• Manage administrative, financial, limited human resource, and operational activities of a large patient, research, and academic division, for both university and hospital.

• Responsibilities include research administration and planning, strategic planning, and financial planning and analysis, for both university and hospital.

• Represent Division and Division Director in meetings with the department, other departments, institutions and professional organizations. Develop and maintain an operational plan that will allow clinical, research and teaching activities of the division to function in a cohesive and synergistic manner.

• Direct the day-to-day administrative, personnel, and financial operations of the division, for both university and hospital.

• Oversee staff, including administrative, financial, and support personnel, for both university and hospital. Interview, hire, supervise, train, discipline, and terminate support staff; coordinate support. Supervise completion and submission of professional fee vouchers and analyze monthly clinical practice revenue reports to ensure accurate charge capture.

• Implement financial controls and provide fiscal management for administrative, academic, sponsored research, clinical practice, joint agreement, endowments, and general funds activities and strategically plan for the future.

• Participate in clinical contracts negotiations and affiliation agreements. Currently manage agreements for eleven (11) satellite clinics, AMMC fetal clinic, KKI study clinic, and GBMC.

• Establish process and procedures to ensure compliance with JHU & JHH and outside agencies polices.

• Assess financial viability and develop methods to optimize practices and resources.

• Prepare annual budget using facts, analysis, and forecasts, for both university and hospital.

• Monitor and advise faculty and staff regarding administrative and academic activity, implications of internal and external policy changes, and information systems strategies.

• Assist division managers with budget, policy questions as needed.

• Manage division projects such facility renovations, selection and purchase of furnishing and equipment, and telecommunication systems, JHU and JHH.

• Participate in technology architecture to ensure efficiency across operations.

• Respond to requests for regular and special reports from the chair, faculty, school, university, and outside agencies.

• Service as liaison with Department administration, SOM administrative offices, and other miscellaneous offices within JHU, JHH and outside agencies, contributing knowledge and expertise.

• Advise faculty on personnel issues and university policies.

• Determine and implement solutions to routine human resources problems involving faculty, fellows, nurses, and support staff.

• Work with Pediatric HR and the Office of Human Resources on non-routine problems, both at the request of staff and/or supervisors and by self-initiated intervention.

• Manage payroll operations, including non-routine annual and special increases, promotions, and recruitment for both university and hospital.

• Determine and implement solutions to administrative problems.

• Train staff, including procedures to improve efficiency and organization.

• Work with Division Director and faculty to plan and manage space to ensure optimum utilization.

• Collaborate with public relation setting up endowments, discretionary and general funds accounts.

• Responsible for approximately 2.3 million annually in grants, subcontracts.

• Oversee a division/functional unit of 51 personnel, which includes 17 faculty members, 2 NPs, 2 RNs, SW, 4 fellows, and various other staff.

• Oversee capital purchase for pediatric cardiology for both hospital and university. Shopping carts, check requests, reimbursements.

• Oversee compliance for both hospital and university policies.

• Report directly to Division Director and Department of Pediatrics Associate Administrator. Work closely with all faculty, fellows, and staff. Directly supervises all Division and hospital support staff, and many more responsibilities.

Minimum Qualifications

• Bachelor's Degree in Business, Finance, Accounting or other related field.

• Master's degree in a related field may substitute for required experience and additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.

• Five years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a department, center or unit.

Preferred Qualifications

• Master’s Degree and at least five (5) years related experience strongly preferred.

• Knowledge of hospital and/or university department budget administration preferred.

• Experience with organizational development and change management preferred.

• The successful candidate must have outstanding oral and written communication skills, background in financial management, including spreadsheets development and analysis.

Classified Title: Sr. Administrative Manager

Role/Level/Range: ATP/04/PE

Starting Salary Range: $73,300.00 - $128,300.00 ($100,000. Targeted. Commensurate with experience)

Employee group: Full Time

Schedule: Monday - Friday, 8:30 AM - 5:00 PM

Exempt Status: Exempt

Location: Hybrid/ SOM East Baltimore Campus (On-site 3-4 days)

Department name: SOM Pediatric Cardiology

Personnel area: School of Medicine

Equal Opportunity Employer:

Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.