Job Information
UNIVERSITY OF TEXAS AT AUSTIN System Administrative and Reports Manager in Austin, Texas
Conduct and manage reports for various entities, ensuring compliance with all relevant regulations. Maintain transparency reports and LBB reporting per state requirements.Maintain the GPO database of valid contracts and expiration dates. Track GPO participation and campus training regarding GPOs. Track PPS rebates and verification of the amount per the contracts.Assist in the development of clear policies, train employees, implement strong internal controls, and leverage technology for process automation. Assist with University credit card audits and record retention of audit findings.Foster interdepartmental collaboration for comprehensive compliance strategies. Promote university sustainability in procurement plans and guidance.Participate in change management strategies to align policies and compliance with department, University, and Texas requirements. Review policy or procedure change requests to ensure alignment with University policies. Maintain versioning of updated policies, procedures, and website content.Maintain metrics and KPIs crucial for tracking procurement compliance, performance efficiency, risk management, and cost-saving opportunities. Maintain performance measures specific to procurement functions and track improvements. Issue and record survey responses related to procurement performance and vendor/contractor feedback.Manage system access via user roles and permissions across procure-to-pay systems (Jaggaer, Define, Procard). Ensure proper financial controls and separation of duties in procurement systems.Maintain records for staff professional development and procurement training requirements. Schedule and maintain records for annual procurement-based client and vendor training.Other related functions as assigned.
