Job Information
UNIVERSITY OF TEXAS AT AUSTIN Student Programs Assistant in Austin, Texas
:Supports all facets of Clements Center events, conferences, student programs and other projects as assigned.Provides administrative and logistical support for the student program team, including basic accounting (processing expense receipts and payment vouchers), travel management, application management, purchasing, coordinating catering and facilities, as well as event marketing. Maintains departmental records related to these functions.Coordinates with partner organizations such as the Strauss Center, the Intelligence Studies Project, and the America in the World Consortium for co-sponsored events.Develops customer relationships with event audience members to improve the execution of events and elevate the reputation of the Center.Prepares promotional materials for events using InDesign and other Adobe and Microsoft software.Assists with the planning of faculty-led study abroad programs.Assists with planning and executing professional development workshops, off-site events in Fredericksburg, San Antonio, and Gettysburg-DC, and student-centered events for career exploration in national security to include but not limited to the intelligence community, the military (e.g. ROTC), and Department of State (leveraging the Diplomat in Residence for the Texas region) and other Clements Center programs.Under the guidance of the Associate Director and the Assistant Director, receives in-person guests and visitors, and provides general hospitality. Provides administrative support including, but not limited, to answering phones, ordering supplies, maintaining records and files, making copies/scanning documents, and other general office support as needed. Other related functions as assigned.
