Job Information
HEALTH AND HUMAN SERVICES COMMISSION Staff Services Officer in Austin, Texas
Job/Position DescriptionAre you a talented professional ready to use your administrative and organizational skills to help support business processes and drive greater efficiency? If you are a proactive individual looking for an opportunity to grow and succeed with high-performing teams, the Office of Transformation and Innovation (OTI) wants to hear from you! OTI works with client services and administrative support areas serving as the hub for continuous improvement to fulfill our mission to cultivate an effective and efficient HHS.The Staff Services Officer (SSO) performs complex staff services work for OTI in the Deputy Executive Commissionerand#146;s Office (DECO). The SSO plans, develops, and implements policies and procedures to promote and maintain operational efficiency and quality throughout OTI. The SSO is responsible administrative and technical assistance work for OTI leadership and staff. Work involves supporting the Deputy Executive Commissioner, OTI Leadership, and OTI team members, and managing administrative functions for OTI.Administrative functions include developing and maintaining administrative procedures, generating and maintaining OTI organization charts, creating and maintaining distribution lists, monitoring the HHS Transformation mailbox, entering requisitions, monitoring invoice payments, reviewing and submitting travel requests, space planning, office supply requests, routing memorandums, inventory and asset management for OTI, serving as the records management liaison, and maintaining the OTI SharePoint site. The SSO will also serve as a liaison with administrative support in program areas, the Chief Policy and Regulatory Office, and the Executive Commissionerand#146;s Office on administrative matters such as executive communications and correspondence.OTI leadership and team support functions include assisting with management of the calendar for the Deputy Executive Commissioner, monitoring the OTI budget, reviewing and routing relevant business reports, developing ad hoc reports and assisting staff with presentations, generating executive communications, serving as messenger for ongoing communication to OTI team members, assists with human capital activities such as employee evaluation and training reminders, completing early onboarding for new hires and interns, conducting administrative portions of the OTI new employee orientation, processing employee separations, and assisting with scheduling interviews for OTI leadership.Works under general supervision, with moderate latitude for the use of initiative and independent judgment. May plan and assign the work of others.Essential Job FunctionsAssists the Deputy Executive Commissioner, Senior Advisor, OTI Leadership, and OTI team members with personnel, purchasing, training coordination, and space planning. Handles new hire forms, workstation (or remote office) set ups, and staff travel. Develops and maintains the department's organizational chart. Manages special administrative assignments. Develops ad-hoc administrative reports as needed. May assist in collecting information for the department operational plan and other relevant business reports. Provides administrative portion of the OTI new employee orientation. (50%) Monitors and oversees the requests and assignments received in the HHS Transformation mailbox. Organizes meetings as requested and maintains Deputy Executive Commissionerand#146;s calendar. Maintains the OTI SharePoint and MS Teams sites. (20%)Provides training on administrative processes. https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=607828 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.
