Job Information
UNIVERSITY OF TEXAS AT AUSTIN Senior Administrative Associate in Austin, Texas
Administrative:Assist with daily operational activities for the Department of Medicine office and special projects and any other tasks related to business as needs arise. This includes front desk and mail management.Coordinate and execution of medium to large department functions, events, trainings, workshops, and retreats on and off of the University campus: securing venues, developing invitations and promotional materials, arranging catering, tracking attendance, and taking notes.Coordinate travel arrangements for the faculty/staff and invited visitors. Develop itineraries, book flights, handle arrangements with drivers or cars, reserve meeting facilities, hotel lodging, and other necessary arrangements. Process travel reimbursement and other expenses, clearly tracking submission and receipt of funds in real time. Business/Finance: Process travel reimbursement and other expenses for faculty, staff and/or visitors, clearly tracking submission and receipt of funds in real time for department and various divisions.Recruitment: Assist with faculty and staff recruitment for the DOMs research unit and department as needed, including coordinating recruitment committee meetings, scheduling interviews, collecting and processing applications and required forms, and collecting interviewer feedback on candidates.Other related duties as assigned.
