Easter Seals Jobs

The Records Management Analyst is responsible for the technical planning, development, and implementation of record management programs. The incumbent will assist in developing and implementing agency records management policies and procedures, plan and implement records retention programs, and provide training and technical assistance. This position will proactively work with the Records Management team, Business Administration staff, and agency employees. The Records Management Analyst Senior aids in the planning, development, and implementation of the TRS Records Management program. The incumbent will develop and implement records management policies and procedures, monitor and maintain records retention activities, and train staff and agency managers on records management related policies and procedures. This position will proactively work with the Records Management team, Business Administration staff, and agency employees.

This vacancy will be filled at one of two levels - Records Management Analyst or Records Management Analyst Senior. Selected applicant will be offered the position that most closely matches their education and experience.

Salary Range Records Management Analyst: $62,113 - $77,640 Records Management Analyst Senior: $67,081 - $83,852

WHAT YOU WILL DO:

Records Management Analyzes and evaluates current records management policies, procedures and processes, and develops and implements recommendations for improvements. Assists with designing records keeping systems such as electronic repositories (SharePoint, Filenet etc.), taxonomies, classification schemes, and controlled vocabularies to aid users in meeting requirements for access, retention, disposition, and protection of information Assists in evaluating the applicability of new records management program methodologies, systems, equipment, software and other technology. Develops, prepares, and delivers oral and written reports and presentations regarding Records Management plans, operations, activities, achievements, and related issues. Provides documentation of all records processes and programs. Designs and manages recordkeeping systems such as electronic repositories (Microsoft 365, Filenet etc.), configure governance, classification schemes, and controlled vocabularies to aid users in meeting requirements for access, retention, disposition, and protection of information(Senior) Evaluates the applicability of new records management program methodologies, systems, equipment, software, and other technology(Senior). Develops and manages processes and procedures to support legal hold, electronic discovery and collection requirements(Senior) Evaluates user needs based on assessments of records, processes, storage, interviews with users, and reviews of current methods and procedures and develops action plans for improvement(Senior). Assigns tasks to Records Analyst Team and monitors task completion and quality(Senior). Promotes awareness of the TRS records management program and its functions and requirements(Senior). Assists in the review of records-related risk management evaluations(Senior).

Records Retention(Analyst) Plans, develops, implements, and maintains agency records retention programs. Coordinates the preparation of records inventories with all TRS departments. Analyzes records inventory results. Develops and communicates records retention schedules. Researches and recommends alternative media or practices for maintaining records based on access requirements, volume and retention periods. Monitors records retention activities and recommends corrective actions or changes to conform to agency policies, state and federal regulations, and modern records management practices. Coordinates with the State Library on the submission of reports regarding records retention management; and the transfer of applicable records.

Training and Technical Assistance Trains and advises agency managers and staff on record management policies, procedures, processes, technology, issues, trends and developments. Conducts new employee orientation sessions regarding SharePoint, records management and records retention. Provides primary support for department intranet website. Assists in review of records-related risk management evaluations. Plans, develops, implements, and maintains agency records retention programs(Senior). Coordinates the preparation of records inventories with all TRS departments(Senior). Coordinates with business units and Information Technology (IT) to incorporate information lifecycle management into legacy data systems and new data initiatives(Senior). Works with business units to gather and document business requirements needed to incorporate information lifecycles into SharePoint Online sites(Senior). Evaluate technology initiatives to determine compliance with re