Job Information
UNIVERSITY OF TEXAS AT AUSTIN Executive Assistant in Austin, Texas
Provide high level administrative support needed to executives within the Deans Office. Manage complex calendars to prioritize the work schedule and flow of work products in the Office of the Dean with fluid reprioritizations that will often require both independent and collaborative decision-making.Schedule appointments and meetings, coordinate resources and assemble appropriate reference material for all meetings. Arrange room reservations, catering, and all other logistical details.Provide oversight for flow of communication; monitor calls; ensure that all critical areas are covered; plan for contingencies and anticipate potential problems.Partner with administrative staff and others throughout the organization to ensure the proper coordination and success of enterprise-level events and projects. Prepare routine, well-written correspondence for distribution and prepare correspondence on behalf of the executive team and others.Perform executive office administrative functions to meet critical deadlines by assessing and deploying the personnel and resources to ensure efficient workflow and work distribution, ensure protocols are followed and deliverables are met. Maintain accurate and professional correspondence logs, files, information databases, and other tracking systems as necessary.Develop a relationship with the Deans Office executives in order to anticipate needs and work in partnership, jointly discerning common objectives and working on common problems for resolution.Organize and plan logistics for domestic and international travel and ensure accurate and timely agendas. Manage and process travel authorizations and expense reimbursements in accordance with the DMS Finance policy and procedures.Provide assistance and back-up to other key staff as requested by the Assistant to the Dean.Other related duties as assigned.
