Easter Seals Jobs

Assists in coordinating with planning groups, speakers as well as hotels and other required vendors with conference and event facilitation. Coordinates with Senior Administrative Program Coordinator and planning committees to plan and coordinate events. Attends planning meetings for conferences and events. Coordinates with speakers to confirm participation, and issue speaker agreements, purchase orders and requests for travel authorization (RTAs). Coordinates with hotels on catering, room set up, and other onsite arrangements. Coordinates with required vendors to finalize orders and billing.Assists in set-up and manages registration for events, using Cvent, Event Farm, and other conference management software. Coordinates with Senior Administrative Program Coordinator to set up websites and manage registration for events. Responds to inquiries made by registrants, both via email and phone.Participates in coordination of virtual events and manages onsite registration and logistics for live events. Proactively handles arising issues and troubleshoots emerging problems in coordination with Senior Administrative Program Coordinator and planning team on event days.Tracks budgets, assists with billing, and coordinates reimbursements for speakers and other outside consultants and participants. Prepares financial reports and billing for state contracts. Manages speaker and staff travel and reimbursement including sponsor coordination and billing.Prepares reports and identifies future improvements for events. Develops and coordinates communications and promotions for the event. Works with team, within specific timeframes, to set up collection of evaluation data and analysis of that data. Maintains records, files, statistics, and databases relating to conferences and events.Provides support to Senior Administrative Program Coordinator of the Office of Professional Development. Carries out special projects and other duties as assigned.