Job Information
UNIVERSITY OF TEXAS AT AUSTIN Departmental Events Manager in Austin, Texas
Assist in the planning and execution of small and large-scale events including but not limited to annual graduation celebrations, academic seminars or symposiums, scientific board meetings, granting agency site visits, public receptions and lectures, regular community lunches, and ad hoc zoom talks and meetings.Create event production timelines to meet event goals; secure venues, technical support, and other services needed for events; and maintain detailed event recaps and supporting documents. Determine on-site staffing needs and communicate schedules and responsibilities. Execute and attend events and oversee logistics from start to finish. Track and maintain event expenses and budgetsVendor relationships: Research and identify appropriate vendors, serve as a point of contact for vendors and maintain positive vendor relationships. Coordinate with internal business offices on vendor contracts and execution of payment to vendors.Collaborate with multiple offices to coordinate digital and print invitations, announcements, and event programs as needed. Includes proofreading and editing internal/outward facing documents and communications as needed.Perform general administrative duties not limited to purchasing supplies, processing vendor payments, and maintaining event planning and management systems.Hiring, onboarding, and supervision of student worker(s).Perform other related functions as assigned. This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described
