Job Information
UNIVERSITY OF TEXAS AT AUSTIN Business Office Administrator, The Harry Ransom Center in Austin, Texas
Coordinate exchange of information between HRC employees, HRC Business Office and UT central offices. Approve payment documents and audit to ensure compliance with UT policies.Manage EAJ requests and all Purchase Orders over $15K. Coordinate with HRC staff to move contracts through the approval process. Coordinate with Curators and other staff as needed to manage multi-year acquisition payments and request amortization schedules.Coordinate detailed financial records, research and correct financial inconsistencies, reconcile accounting transactions, assist with creating expenditure spreadsheets. Maintain accurate and reliable records. Create and update policy and procedures, update Staff Portal page for the Business Office.Serve as ProCard holder for the Ransom Center, ensuring that all purchases are compliant. Collect and track receipts. Serve as Electronic Office Manager delegate and DocuSign (DUC) contact.Manage payment requests using the Request System, including VP1s, VP2s, and VPEs. Supervise processing of invoices and submit appropriate documentation for payments and reimbursements. Troubleshoot problem payments. Manage OOEFs and obtain proper approvals before processing invoices.Supervise and train Business Office Assistant. Serve as backup for their duties as needed. Onboard new staff in regards to UT and HRC financial policies and processes.Prepare travel reimbursement requests, using the Request Forms System and DEFINE as needed.Supervise Federal Work-Study and student workers, including hiring, assigning duties, and approving timesheets.Other related functions as assigned.
