Job Information
HEALTH AND HUMAN SERVICES COMMISSION Asset Management Reporting Specialist in Austin, Texas
Job/Position DescriptionAsset Management Reporting Specialist under the supervision of the Health and Human Services (HHS) Asset Management Office program directors: Performs advanced (senior level) inventory work. Work involves overseeing asset management reporting responsibilities and operations. Ensuring compliance with established reporting requirements, loss prevention controls, and procedures. May assign and/or supervise the work of others. Maintains records on the State Property Accounting System (SPA) and Health and Human Services Centralized Accounting and Payroll Personnel System (CAPPS) Financials. Reviews SPA reports, HHS CAPPS Financials, and Inventory system reports to ensure data is in sync. Assists with leading and overseeing statewide inventory collaborators during inventory events and coordinate with AMO personnel on inventory status. Maintains digital and physical asset management files. Assists, coordinates, and monitors various areas conducting agency-wide annual inventory and reconciliation. Manages physical inventory results records to ensure record retention and completion. Assists with training on CAPPS asset management modules and program reports. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.Essential Job FunctionsMonitor, maintain and process daily, weekly, quarterly, and monthly asset management reports. 25% Monitor and maintain the CAPPS Asset Management Module and Comptroller's State Property Accounting System (SPA). 10% Reviews, assigns, and monitors completion of work tasks produced by asset management reports. 10%Assists in development of inventory control program guidelines and policies.10% Conduct spot checks and reconciliation on assigned state office locations within AMO established due dates. 10% Coordinates, schedules, and conducts agency wide annual inventory. Conducts inventory at assigned state office facilities and mail codes within established due dates. Completes agency annual inventory reconciliation within established due dates. Assists in reconciling inventory records with asset accounting records and resolves inventory reporting discrepancies.15% Is helpful to internal and external customers who require assistance with questions concerning asset management functions and/or policies and procedures.10% Adheres to policies and procedures of the Health and Human Services Commission and Asset Management Office. Contributes in a positive manner as a team member of the Asset Management Office.10%Registrations, Licensure Requirements or CertificationsKnowledge Skills AbilitiesKnowledge in property accounting and inventory management. Knowledge of asset controls, policies, and procedures. Knowledge of automated inventory-control, purchasing, requisitioning, and accounting systems.Knowledge of inventory and stock control and record keeping. Skill in customer service. Skill in problem solving and attention to detail.Skill in using a computer and applicable Microsoft Office suite software. Ability to effectively communicate both verbally and in writing.Ability to maintain effective relationships with internal and external customers and employees.Ability to review asset management operations for compliance. Ability to maintain a predictable work schedule. Ability to maintain automated and hard copy filing systemsAbility to assign and/or supervise work of others.Initial Screening CriteriaExperience with Asset Management, or and related inventory contr https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=619048 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.
