Job Information
HEALTH AND HUMAN SERVICES COMMISSION Administrative Asst IV in AUSTIN, Texas
Job/Position DescriptionAdministrative Asst IVThis position provides administrative support or technical program assistance work for the Disaster Case Management Program Grant. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. May interpret and explain rules, regulations, policies, and procedures. Completes travel reimbursement vouchers and direct billing vouchers. Maintains accounting records. Performs office, equipment, purchasing, inventory and supply management work. Disseminates information concerning agency programs and services as requested. Prepares, edits, and distributes correspondence, reports, studies, forms, and documents. Maintains filing and record-keeping systems. Performs general office duties such as ordering supplies, performing basic bookkeeping work, and assisting with general human resources work. Types correspondence, forms, narratives, meeting notes, performance evaluations, and other documents to support work of the unit and files related documents. Assists in the development of administrative or technical assistance policies and procedures. Answers and routs phone calls, takes messages, and greets and directs visitors to the appropriate staff. Assist in researching, composing, designing, or editing agency publications. Promotes and demonstrates appropriate respect for cultural diversity among co-workers and all work-related contacts. Attends work regularly in accordance with agency leave policy.Essential Job FunctionsAttends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. Orders and maintains inventory of various items (for example, supplies, forms, furniture, and computer equipment.) (15%). Communicates on an intermediate level with others (internally and externally) to provide, exchange, or verify information, answer inquires, address issues, or resolve problems or complaints, (10%). Prepares and proof-reads correspondence, forms, or other documents, (for example, letters, memo, travel or purchase vouchers, job announcements) using a personal computer, (15%). Processes payment vouchers and to ensure accurate and timely payment to vendors. (15%). Review vendor reimbursement requests for completeness and accuracy. (15%). Prepares moderately complex ongoing or special narrative or statistical reports 15%. Tracks, monitors, plans, coordinates, or schedules activities at an intermediate level to ensure deadlines or requirements are met. (10%). Maintains calendar for assigned staff or area (5%).Registrations, Licensure Requirements or CertificationsNoneKnowledge Skills AbilitiesAbility to make recommendations to address and resolve issues. Ability to effectively communicate in writing, verbally and make presentations to internal and external staff. Ability to effectively deal with diverse groups and individuals and to maintain working relationships. Ability to organize workload and set priorities. Be proficient in preparing and proof-reading correspondence, forms, Proficient in Microsoft Office software: Excel, Word, PowerPoint, and Outlook. Ability to operate office equipment, including, but not limited to computer, printers, copiers and fax machines. Knowledge of modern office practices. Ability to communicate effectively both orally and in writing. Knowledge and skill in records administration and m https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=609304 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.
