Easter Seals Jobs

Job/Position DescriptionAdministrative Asst IIIOVERVIEW The Texas Department of Family and Protective Services (DFPS) is responsible for protecting the unprotected and#151; children, elderly, and people with disabilities and#151; from abuse, neglect, and exploitation. DFPS accomplishes this responsibility by employing over 12,000 workers who live up to the agency's Mission, Vision, and Values in service to the 27 million citizens of Texas. WHY WORK FOR DFPS? DFPS is not only a qualifying organization for the Service Loan Forgiveness Program, which forgives the remaining balance on college student Direct Loans after making 120 qualifying monthly payments, but also offers excellent health benefits, special discounts on many products and services through the Discount Purchase Program, a lifetime monthly retirement annuity as well as Texa$aver 401(k) and 457 Programs under the Employees Retirement System of Texas. As a state-certified caseworker, you will also have an exciting opportunity to increase your base salary by 20% in the first 18 months through our training and certification process. An additional benefit you will receive is 12 days of paid annual leave, 12 sick days, and the potential to earn up to four days of administrative leave each year. Your annual paid leave accrual increases as your tenure increases. Administrative Asst III. The position reports to the PEI Operations Support Officer. Performs complex (journey-level) administrative support or technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Trains others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.Essential Job FunctionsCoordinates meetings, conferences, and seminars. This work includes reserving space, making name tags, making sign-in sheets, creating certificates for attendees, preparing and/or copying materials for attendees such as handouts, working the registration table, and more. (25%) Manages and maintains schedules and travel arrangements for managers and directors. This work includes scheduling individual and team meetings, making adjustments to meeting invitiations when needed, making travel arrangements including airfare, hotel, and car reservations, submitting travel claims on behalf of managers and directors. (20%) Coordinates general office duties such as ordering supplies, submitting purchase orders, and assisting with general human resources work. This work includes gathering input from other division employees regarding their office supply needs and/or purchasing needs, scheduling interviews for job applicants, and more. (15%) Develops and maintains filing, record-keeping, and records management systems. This work includes maintaining naming conventions on the share drive and assisting team manager in maintaining files and record keeping. (10%) Provides assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff. (5%) Coordinates the preparation of documents for PEI, such as handouts for meetings. (5%) Responds to inquiries regarding technical program or administrative policies and procedures. (5%) Assists in researching technical issues or questions submitted by staff regarding agency processes and procedures. (5%) Develops and reviews training materials when needed. (5%) Trains others on a limited basis (primarily fellow administrative staff). (5%) Attends work on a https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=608225 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.