Easter Seals Jobs

Job Description

The mission of the Administrative Associate will be to support the local operations as directed to assure client, employee, and business associate satisfaction. In this role the candidate will ensure that all administrative duties are processed efficiently and in accordance with company policies, contract terms and deadlines.

Responsibilities Include:

  * Completes department operational requirements by scheduling and prioritizing administrative projects and expediting work res

  * ults.

  * Exhibits polite and professional communication via phone, e-mail, and mail.

  * Assist team with preparing project setups; preparing client invoices; assist in AR collections; project closeouts

  * Assist Project Managers with PO requests; sub-contracting and budgeting

  * Analyzing reports to ensure accuracy.

  * Contributes to team effort by accomplishing related results as needed

  * Supports team by performing tasks related to organization and strong communication including electronic filing, typing, copying, and scanning.

  * Provides administrative support to ensure efficient operation of Pavement, Civil, and Corporate department.

  * Strong administrative Skills

  * Ensuring all department deadlines are met

  * Managing Processes

  * Project Administration for multiple departments

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

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Skills and Requirements

• Accounting Degree or associated field required

    * 2 years of administrative assistant and accounting experience preferred.

    * Intermediate mathematical skills preferred.

    * Knowledge of appropriate software including Microsoft Office; Adobe Acrobat or other PDF program Required * Knowledge of Deltek Vision and smart sheets are a plus.

Knowledge of invoicing strongly preferred

  * Engineering or Architectural Familiarity a plus null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.