Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Associate in Austin, Texas
Prepare and process expense vouchers, reimbursement requests, and purchase orders. Process delivery payments, oversee distribution of items, and inventory self-tagging when needed. Coordinate technology purchases with the IT Team. Initiate state-contracted purchases and gather bids when required. Gather receipts and process payments for all Center credit cards including fuel, conference, and travel cards. Setup and maintain direct bill accounts, new vendors, and direct deposit accounts.Prepare and process all travel requests and reimbursement payments. Oversee travel credit cards including processing payments, group travel, and requesting temporary credit limit increases. Maintain and setup hotel and rental car direct bill accounts. Stay up to date with travel rules.Prepare and process contractual payments including entertainment, exhibition, professional services, and other event-related payments. Ensure UT and College entertainment, licensed venue, and alcohol policies are followed.Prepare daily deposits from areas across the Center including admissions, gift shop, venue rentals, camps, and special events. Initiate deposit vouchers using data and reports from various web-based systems. Work closely with the Bursars office and Development office to track and process checks. May require occasional driving to main campus.Oversee the general Center Accounting email mailbox and respond to daily purchasing inquiries and procurement of goods and services requests. Work directly with directors, managers, and staff concerning best practices, polices, and procedures. Research and find best prices.Oversee the annual inventory certification process.Other duties as assigned.
