Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Associate-Dean's Office in Austin, Texas
Perform duties as Dean's Office front desk receptionist: Greet walk-in students and direct them to the appropriate staff for assistance; Schedule and coordinate use of conference rooms; Order and maintain office supplies for Dean's Office staff, copier, printers and meeting rooms; prepare and submit facilities requests, distribute mail and track correspondence.Under the direction of the Executive Assistant, act as backup, scheduler, and confirm appointments for the Dean.Provide administrative support to Graduate School Associate Deans, including but not limited to scheduling and maintaining calendars, reviewing email and routing to appropriate staff for action.Collaborate with Executive Assistant to print letters, labels for mailings with Deans signature, including FedEx mailings. Process travel and entertainment reimbursements as needed.Coordinate administrative and logistical support of events for faculty, staff, and students. Attend events to perform duties as assigned.Prepare electronic and paper documents, official occasions, purchase of goods and services for the Dean's Office staff.Responsible for all aspects of the annual inventory process related to all equipment tracking for the Graduate School suite. Including updating during the year as new equipment is added to the inventory and keeping current with all University inventory policies and procedures.Serve as official contact for the Graduate School Emergency Management Team including floor manager duties. Provide office safety trainings/communications to the Graduate School suite. Point of contact for Graduate School listserv.Other special projects and duties as assigned.
